Registration Exceptions

Students are responsible for adding/dropping classes during the registration periods listed on the University Academic Calendar. Students who wish to add or drop a class after this period must appeal to the Department Chair/Program Director of the course they are seeking to add/drop by submitting a completed registration exception form to them. The professor of the course must have already agreed to the action by signing the registration exception form for the student prior to the student’s submission to the Department Chair/Program Director.

Registration Exception Form

Contact Us

Registrar

records@augusta.edu

The student must meet one of the following conditions to be approved by the Department Chair/Program Director:

  • Student was misadvised
  • Student has been attending but is not registered for the course
  • Student was dropped for non-payment but can pay today
  • Student was suffering from long-term illness or injury that prevented earlier registration
  • Student has been accepted late into an internship
  • Documented error caused by the university

The following things are NOT considered exceptional circumstances: 

  • Over-commitment
  • Holds preventing registration corrections
  • Late placement exam
  • Inability to pay tuition
  • Misunderstanding deadlines or policies
  • Difficult course material
  • Change in career or major goals
  • Non-attendance
  • Academic grievance – view “Academic Regulations” in catalog

Registration Exceptions Responsibilities

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Students requesting a registration exception must agree to pay any incurred balance immediately. To know if the adjustment will cause a balance to be owed, please review the tuition and fee information. Those students receiving financial aid must communicate with the Office of Student Financial Aid to ensure funds will be available to cover the updated balance and determine any impacts the registration exception may have on their aid. The Office of Student Financial Aid will then need to communicate this information to the Registrar’s Office on the student’s behalf. The student is responsible for obtaining all signatures and submitting the completed form to the Registrar’s Office. This can be done in person by visiting Rains Hall on the Summerville campus or by submitting via email to records@augusta.edu. Submission of the form does not guarantee the exception will be approved.
Faculty can approve or disapprove adding a student to a course in which they are the primary instructor. This must be done by adding your signature in the appropriate spot on the student’s completed registration exception form for the term.

Department Chair/Program Director’s are required to sign the student’s form if they approve the requested action. Departments are responsible for ensuring any required permissions have been entered into Banner for the student. Forms submitted without this approval will not be processed, meaning no registration adjustment will occur.

The Dean, or designee, is also required to sign the student’s form if they approve the requested action. If the approval results in a change in headcount after the University has officially reported to the University System, you agree to the change in number and any potential funding implications. Forms submitted without this approval will not be processed, meaning no registration adjustment will occur.

Any office in communication with a student regarding registering after the end of add/drop must communicate the situation in writing via email to the Registrar’s office at registrar@augusta.edu.

The Registrar’s Office will review the student’s account prior to any registration adjustment. If the student was previously dropped for non-payment or the registration adjustment causes the student to owe additional tuition and/or fees, they will need to provide the method and date of payment prior to any course addition. If the student was previously dropped due to non-attendance, the professor of the course must agree to reinstate the student based on an error during the verification process. The Registrar’s Office will communicate when a registration exception has been approved or denied to the sender of the document and the student.

Students may appeal the denial of the registration exception. Appeals must be submitted via email to registrar@augusta.edu with a personal statement of the complete reason registration did not occur during the months prior to the end of add/drop along with a supporting statement from the student’s major department. Appeals will be submitted to the Vice Provost for review and decision. Students will be notified of the decision via email within 5 business days.