The Family Educational Rights and Privacy Act (FERPA) of 1974 is a federal law that requires colleges and universities to protect the confidentiality of student education records. The law states that, except in specified circumstances, no one outside the institution shall have access to a student's education records, nor will the institution disclose any information from those records without the written consent of the student.
"Education records" are records that:
Records that are kept in the sole possession of the maker for use only as a memory aid and not shared with others.
"Parent" means a parent of a student and includes a natural parent, a guardian or an individual acting as a parent in the absence of a parent or guardian.
When a student turns 18 years old or enters a post-secondary institution at any age, all rights afforded to parents under FERPA transfer to the student. However, FERPA also provides ways in which schools may share information with parents. For example:
To avoid violating FERPA rules, do not at any time:
Make sure you protect all education records in your possession. This includes paper
documents in your office such as computer printouts, class lists, display screen data
and advising notes. These are practical tools that you need to do your job; however,
they should be protected like you would protect a purse or wallet. You should not
leave these items out in open areas, but store them out of sight, preferably in a
locked cabinet or drawer when not in use.
You have access to information only for legitimate use in completion of your responsibilities as a university employee. "Need-to-know" is the basic principle.
Augusta University may release appropriately designated “directory information” without the student’s written consent, unless the student has advised the University to the contrary in accordance with the University procedures.
Augusta University has designated the following as directory information:
To restrict the release of information, students can complete the Request for Confidential Status Form. Requesting confidential status will prevent employees of Augusta University from providing any directory or confidential information. When a confidentiality restriction is in place, we can only discuss your record with you if you appear in person with picture identification or if you release the restriction.
To remove the confidential status, students must complete the bottom of the Request for Confidential Status Form.
Students may complete the Authorization to Release Information Form to authorize release of their academic record information to specific individuals.
Augusta University reserves the right to withhold directory information at its discretion.