Keeping your personal information up to date is very important. Having the right information in our systems will ensure that information you receive from us will match your current information and arrive at the right destination. It is the student's responsibility to ensure that this information is kept up to date at all times.

Contact Us

  registrar@augusta.edu


UPDATING ADDRESS/PHONE NUMBER


UPDATING EMERGENCY CONTACT INFORMATION

Updating Emergency Contact Information - PDF Instructions


NAME CHANGE

 

LEGAL NAME CHANGE

Current students, as well as alumni/former students, must complete the Name Change/Preferred Name Declaration Request Form and submit the required supporting documentation to update their legal name on file.  Completing a legal name change will update all records maintained by the Registrar’s Office.  Updates to your legal name will also change your username and email address.  

PLEASE NOTE: Faculty and staff must update their name with Human Resources.

PREFERRED NAME CHANGE

While Augusta University recognizes the importance a change of name might mean to students during their time with the University, a preferred name is not a legal name, but is generally used to change how others refer to you.

For this purpose, students may identify a preferred name to be recorded in the student system.  Documents and records that may display a preferred name include, among other things, class rosters and student email addresses.  A preferred name will not be reflected on, among other things, a student’s official academic record, diploma or transcript.  A declaration of chosen/preferred name requires a complete the Name Change/Preferred Name Declaration Request Form with no additional documents.

 

 required Supporting documentation for Legal name change

SUBMIT 1:
  • Adoption Papers
  • Court-Issued Name Changes
  • Divorce Decree
  • Marriage Certificate
OR
SUBMIT 2:
  • Birth Certificate
  • Certificate of Naturalization
  • Citizenship Papers
  • Driver's License or ID Card
  • Passport
  • Permanent Resident Card
  • Social Security Card

FREQUENTLY ASKED QUESTIONS
NAME & PREFERRED NAME

Students must complete the Name Change/Preferred Name Declaration Request Form.  You may complete the form and mail or email it to our office with supporting documentation (as long as the copy you provide has a visible seal proving that it is official).  

Faculty must update name information with the Human Resources department.

You must submit one document from Column A OR two documents from Column B.

Column A OR Column B
Adoption Papers   Birth Certificate Military ID
Court-Issued Name Change   Certificate of Naturalization Passport
Divorce Decree   Citizenship Papers Permanent Resident Card
Marriage Certificate   Driver's License or ID Card Social Security Card

Return the completed Change of Name form and required supporting documents to the Registrar’s Office or mail to Augusta University Registrar’s Office, Rains Hall, 1120 15th Street, Augusta, GA 30912 or email to registrar@augusta.edu.

Augusta University recognizes that many of its students use a name other than their legal name and the university acknowledges that a preferred name should be used whenever possible in the course of university business and education. As of Fall 2017, a student's indicated preferred name will be displayed along with the legal name on class rosters and will be listed as their first name in the learning management system (D2L).  You may designate a first preferred name by completing the Name Change/Preferred Name Declaration Request Form and returning the form to the Registrar’s Office.

The university will permit the designation of a preferred name for any student who wishes to be identified within the university’s information systems with a name different from the legal name. Preferred name applies only to the first name.  The university reserves the right to remove a preferred name if it contains inappropriate or offensive language or is used for misrepresentation.

As a student, you will be able to designate a preferred name, which is:

  • a name that you can designate to be used on certain University-related records or documents in place of your legal name,
  • a name by which you wish to be known or identified in the classroom (and elsewhere on campus),
  • a name different from your legal name. For example, if a student’s legal name is William James Smith but he prefers to be called “Bill”, the student would designate the preferred name as “Bill.”

If you have other questions about preferred names, or would like to talk with someone to find out if designating a preferred name would meet your needs, please contact registrar@augusta.edu or 706-446-1430.

As of Fall 2017, preferred names will be listed on class rosters and waiting lists for use by instructors, as well as in the learning management system (D2L).

Preferred names will not be used in cases where the legal name is required, including, but not limited to, financial aid documents, official transcripts, payroll records, and federal immigration documents. In some cases, if you use a preferred name, it might be necessary to clarify that your preferred name is different from your legal name.

As the campus is engaged in several projects involving student information systems, some systems may not be able to accommodate the preferred name until a later period.

You are allowed one preferred name selection during your entire career at Augusta University. To indicate your preferred name, complete the Name Change/Preferred Name Declaration Request Form.

If you have designated a preferred name and later decide that you would prefer to use your legal name on all student records, you should complete the Name Change/Preferred Name Declaration Request Form to have the preferred name removed.