Academic Advisee Assignments

Department chairs and program directors are encouraged to review this page and consult with your associate dean when making major advising assignments for faculty and/or staff advisors within your department or program.

 

How are students assigned an academic advisor?

Assigning students to major advisors can be done in multiple ways. Assignments can be made according to the following rules:

  1. Student’s last name alpha which means an advisor is assigned students by their last name. This is the most commonly used method.
  2. Single advisor which means all advisees are assigned to a single person within that department, such as the department chair.
  3. Class level (freshman, sophomore, etc.) which is based upon pure credit hours earned
  4. Program which means all advisees are assigned to a single person within the department based on the program that is selected.
  5. Concentration within a given degree program or major.
  6. Attribute within a given degree program or major.

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Contact Us

  registrar@augusta.edu

 

Major Advisor Assignment System and Rules

  • “Last name alpha” is the most commonly used and generally preferred method because it allows for greater continuity if an advisor goes on leave. However, it requires that the person assigning students to advisors make sure that the distribution of advisees to each advisor is appropriate so that someone is not overloaded.
  • The rules set for each unit (division/department) apply to all students in that division/department. The system checks each night to be sure all assignments are aligned with the rules in place.
  • When a student changes a major or concentration, the advisor is removed, and the student is re-assigned overnight by whatever rules are in place.
  • Class level: It is important to remember that students can enter Augusta University with huge differences in the number of hours earned.