The Office of the Registrar is responsible for updating the University catalog each year and for meeting the goal of publishing the new catalog by July 1. The Registrar’s Office notifies colleges, schools, and departments via Curriculum (formerly Curriculog) to review their information in the catalog and processes edits as they are received. The annual review process begins in late April and is completed through Curriculum. Colleges, schools, and departments are required to review, approve the current catalog page, and submit any requested edits on the Curriculum Catalog Review proposal. After all approvals are provided and edits are made, the Catalog is published.
The annual catalog review process begins in late April and is completed via Catalog Review proposals through Curriculum that are initiated by the Registrar’s Office. Colleges, departments, and schools are required to provide their approval for any current catalog page(s) attached to their proposal, or submit suggested edits during the Catalog Review period.
WHO EDITS WHAT?
The Catalog Review proposals are routed in Curriculum to the appropriate individuals responsible for reviewing the information. Typically, this is the head of the department, college, school, program, unit, or another individual who has been deemed the point of contact during past Catalog Review periods.
If a proposal is sent to the an individual no longer responsible for reviewing the catalog content, we request that they notify the Registrar’s Office by sending an email to catalog@augusta.edu so the proposal can be rerouted to the appropriate individual.
WHAT CAN BE EDITED?
During the Catalog Review period, only editorial changes or corrections may be offered for inclusion in the new, upcoming catalog to be published. Editorial changes refer to wording in a program's overview, instructional text, and general college/school/department information which do not alter course or program requirements in any way. Other editorial changes include: contact information, faculty/staff changes, or URLs/links.
Editorial Changes
The following items are not editorial submissions and will not be considered during review:
These types of changes MUST be submitted in the software system Curriculum on a Course or Program Revision proposal by the established deadlines.
Corrections
Previous changes approved through Curriculum (formerly Curriculog) should be accurately reflected on any and all catalog pages. However, sometimes an approved change could be missed or misunderstood.
The Catalog Review period is the opportunity to proofread all catalog pages, ensuring all approved changes have been made appropriately and accurately.
Where possible, if an error for approved curricular changes have been found, it is best to provide the URL for the Curriculum approval that clearly indicates where the changes have already been approved and were not included in the Catalog draft.
ACADEMIC COLLEGES & DEPARTMENTS/SCHOOLS
Example: Allied Health Professions, Biological Sciences, English and World Languages
Academic colleges, schools, and departments are notified annually in late April to review their catalog information in Curriculum during the Catalog Review period. The content to review typically consists of introductory information, contact information, list of degree programs offered, and degree program requirements for all programs offered by the department.
Any catalog pages attached to the proposal must be reviewed and approved as is or with suggested edits by the deadline of May 30 for processing by the Catalog Administrator in the Registrar's Office.
If an academic department has substantive changes to make to a course or program requirements, these should be submitted through Curriculum well in advance to ensure they make it through the entire approval process workflow to be included in the following year’s catalog (see published Curriculum deadlines).
APRIL 30 |
Draft Catalog pages are sent to academic and administrative units in Curriculum by April 30. The most current catalog pages are attached to a proposal, which is then launched and routed to the appropriate areas and individuals for review and edits. |
MAY 30 |
All edits must be attached to the Curriculum proposal, approved, and returned to the Registrar’s Office. This is especially critical as it allows the Office of the Registrar time to process any edits in time for publication of the Catalog. |
JULY 1 |
The Catalog is published for the upcoming academic year. |