Documentation Criteria 101

To evaluate and validate requests for academic accommodations, Testing & Disability Services requires appropriate documentation from a qualified healthcare professional. Qualified professionals include licensed physicians, audiologists, psychologists, psychiatrists, or neuropsychologists. Documentation must be current and include a formal statement of diagnosis, an explanation of how the condition impacts your ability to learn in an academic setting, and suggested accommodations.

Submitting documentation initiates the review process, but it does not guarantee automatic accommodation approval. All requests are evaluated on an individual, case-by-case basis. Depending on the nature of the request, documentation may be submitted to the Regent’s Center for Learning Disorders (RCLD) for additional review or shared with relevant university departments. Evaluation decisions are typically completed within two weeks of receiving a complete submission.

General Documentation Guidelines

Specific Documentation Criteria

Select a condition category to review detailed documentation guidelines, required provider qualifications, and evaluation criteria.

Learning & Cognitive Disabilities
Specific criteria for Learning Disabilities, Attention-Deficit/Hyperactivity Disorder (AD/HD), Autism Spectrum Disorder, and Communication Disorders.

Acquired Brain Injuries
Documentation standards for traumatic brain injuries, concussions, and related neurological conditions.

Physical & Systemic Disabilities
Guidelines for mobility impairments, chronic health conditions, and systemic physical disorders.

Psychological Disorders
Requirements for mental health conditions, including Anxiety, Depression, and Post-Traumatic Stress Disorder (PTSD).

Sensory Impairments
Criteria for visual impairments, blindness, hearing loss, and deaf or hard-of-hearing accommodations.

Contact Us

Testing & Disability Services

Summerville Campus

Galloway Hall

2500 Walton Way
Augusta, GA 30904

706-737-1469

706-729-2298

tds@augusta.edu

Where To Go For Testing

If you have questions regarding documentation requirements or need guidance before consulting a healthcare provider, please reach out to Testing & Disability Services at tds@augusta.edu or call 706-737-1469.

About Providers:

  • For any disability, it’s not your responsibility to know which evaluations to take! Your provider should know based on your needs.
  • Letters for psychological disorders should come from/be signed by licensed mental health providers (LPC, LCSW, PhD, etc.)

Documentation:

  • Letters should reflect data collected to represent current functioning.
  • Think you have a disability, but never been evaluated? Contact a qualified licensed provider in your insurance’s network or email tds@augusta.edu for referral information. *TDS does not test or evaluate students for disabilities in our office but we can help you with referrals and steps to get tested.*
  • Had a learning disability/ADHD since high school? Send your most recent IEP/504 Plan and any psychological reports. If documentation doesn't represent current functioning, we can discuss this at your appointment.
  • Diagnosed with ADHD after high school? Send any psychological reports. If documentation doesn't represent current functioning, we can discuss this at your appointment.
  • Had accommodations at a previous university? Ask their disability services to send you a copy of your accommodation letter & any documentation of your disability you submitted to them.

To schedule an appointment with a Disability Service Provider, email tds@augusta.edu or call (706) 737-1469.  Please complete the New Client Intake Form and send it plus any documentation supporting your diagnosis to tds@augusta.edu or fax it to (706) 729-2298.