Are post-interview communications allowed?
The NRMP has detailed regulations regarding the match process, most of which pertain
to post-interview communications and is outlined in their "2023 Match Participation Agreement for Applicants and Program 2023 Main Residency Match."
Key sections have been presented here:
6.0 PARTICIPATION IN THE MAIN RESIDENCY MATCH AND SOAP
The Match process enables programs to investigate applicants and to make informed
selection decisions based on the program’s true preferences, on a uniform schedule,
and without undue or unwarranted pressure.
6.1 Duty to Act in an Ethical and Professional Manner
All Match participants are required to conduct their affairs in an ethical and professionally
responsible manner. The duty under this Agreement:
- Extends throughout the application, interview, matching processes, and SOAP; and
- Through the 45th day following the start date of training as listed in the appointment
- Upon conclusion of any NRMP-related waiver review, violation investigation, or appeal
NRMP’s Code of Conduct for Programs is available to review at www.nrmp.org.
6.2 Interview Period
The recruitment phase for the Main Residency Match must be transparent, grounded in
equitable practices, reflect mutual respect for the needs of applicants and programs,
and minimize unnecessary pressure. To that end, applicants and programs are bound
by the terms of the applicable Match Participation Agreement to demonstrate ethical
behavior when engaging in interview offers and acceptances.
During the recruitment phase, programs shall
- Extend interview offers that equal, not exceed, the total number of available interview
- Provide applicants no less than 48 hours to accept or reject an interview invitation;
- Apply reasonable measures of notification (e.g., one-to-two weeks' notice) when needing
to cancel or reschedule an interview.
During recruitment, programs may expect applicants to make judicious assessment of
and decisions about interview offers, accepting on those they intended to fulfill
and apply reasonable measures of notification (e.g., one-to-two weeks' notice) when
needing to cancel or request rescheduling of an interview.
6.3 Completeness, Timeliness, and Accuracy of Information
6.3.1 Between the Program and Applicants
The NRMP is not responsible for ensuring the accuracy of information exchanged between
programs and applicants. Programs are responsible for the completeness, timeliness,
and accuracy of all information provided. This includes:
- All written, electronic, and verbal information provided to applicants throughout
recruitment, the onboarding cycle, and through the 45th day following the appointment
start date; and
- All written, electronic, and verbal information provided to the NRMP.
The omission of information pertinent to an applicant’s decision to rank a program
may be deemed a violation of this Agreement. Before the Rank Order List Certification
Deadline, or the offering of a position through SOAP, the program shall:
- Provide a copy of the appointment agreement that matched applicants will be expected
to sign if such an agreement is available, or a copy of the agreement currently in
- Once provided, applicants must be notified of any material changes to the appointment
- Provide all institutional and program policies regarding eligibility for appointment
to a residency training position including but not limited to:
- Expected or required academic, educational, or prior training credentials;
- Pre-employment drug testing and background check;
- Information relevant to licensure status or visa status.
Programs shall obtain a signed acknowledgment of such communication from each applicant
or be able to demonstrate that eligibility requirements were made available to each
applicant in accordance with Section 4.0 of this Agreement.
The program’s obligation to provide complete, timely, and accurate information extends
through the applicant’s 45th day following the start date as listed in the appointment
agreement for the program position obtained through the Match or SOAP.
Programs must notify matched applicants and the NRMP of any circumstance (e.g., anticipated
program closure, insufficient funding resulting in a reduction in training positions,
etc.) that may delay, adversely impact, or prevent an applicant from commencing training
with a matched program on the start date identified in the appointment agreement.
6.3.2 Between the Program and the NRMP
Programs have an obligation to submit complete, timely, and accurate information to
the NRMP for the period beginning with submission of an electronically signed Match
Participation Agreement until the 45th day following the start date of the program’s
positions processed by the matching algorithm or offered through SOAP, or the conclusion
of any NRMP-related waiver or deferral review, violation investigation or appeal process,
whichever is later.
Program information contained in the R3 system is confidential and available only
to authorized users. Unauthorized use or disclosure of such information by a program
is a violation of this Agreement.
At all times, programs have the right to keep confidential:
- All information pertaining to the names and identities of applicants;
- All information pertaining to preference signals;
- All information pertaining to offers, acceptance, and the outcomes of interviews;
- All information pertaining to ranking preferences and SOAP preferences.
- Rank order lists and SOAP preference lists are confidential, and it is the policy
of the NRMP not to disclose such information in any manner that permits individual
identification to other programs or applicants except in response to a subpoena or
an order from a court of competent jurisdiction.
Before the Rank Order List Certification Deadline:
- A program may voluntarily communicate to an applicant that they are viewed favorably
and will be ranked by the program; however, programs may not solicit verbal or written
statements from an applicant implying a commitment to rank the
- Applicants may voluntarily communicate their interest to a program(s); however, applicants
may not solicit verbal or written statements from a program(s) implying a commitment
to rank the applicant.
6.5 Restrictions on Persuasion
Programs have a right to make selection decisions that are free of undue or unwarranted
pressure and should report to the NRMP any violations of these rights. Only the final
preferences of programs and applicants as expressed on their final certified rank
order list or by offers extended and accepted through SOAP, will determine the offering
of positions and placement of applicants through the Match.
Programs are not authorized at any time during the interview, matching, or onboarding
- Request that applicants reveal the names, specialties, geographic locations, or other
identifying information about the program(s) to which they have or may apply;
- Request that applicants reveal preference signal(s) if in a specialty participating
in preference signaling;
- Request that applicants reveal any information pertaining to the interviews they were
offered, accepted, declined, or attended;
- Request that applicants reveal ranking preferences;
- Suggest or inform applicants that placement on a rank order list or a SOAP preference
list is contingent upon submission of a verbal, electronic, or written statement indicating
the applicant’s preference;
- Make any written, electronic, or verbal offer or contract for appointment to a concurrent
year residency or fellowship position before the release of the List of Unfilled Programs; and
- Have any written, electronic, or verbal contact with a matched applicant not matched
into their program for the purpose of offering an interview, offering placement in
the program, or requesting the applicant apply to a program.
6.6 Three-year Medical Education Curriculum
Programs affiliated with medical schools providing a 3-year medical education curriculum
must not enter into agreements with students regarding training positions outside
of the Match. Programs must not:
- Promise or guarantee (verbally or in writing) residency training positions;
- Offer "conditional acceptance," "pre-matched," or "matched" positions outside of the
- Compel, request, or require that students commit to the training program prior to
the release of the Match results;
- Indicate or imply that a training position is secured or guaranteed before Match results
are released; or
- Prevent applicants from exploring, applying to, interviewing with, or ranking programs
of their choice.
Given the requirements listed above from the NRMP and the guidelines provided by the
RRR Grant Project Team, in collaboration with APGO and GREOG leadership, please be
aware of our program’s expectations regarding pre and post-interview communication
Does Augusta University OBGYN residency program accept pre-interview communication
from, or on the behalf of, applicants?
- Yes, from applicants only, but we do not anticipate it will contribute to our selection
process and plan to rely on program signaling. Communication should relate to questions
about the program or interview process that need clarified. As far as questions applicants
may have about our program, please refer to our social media websites (we are on Facebook,
twitter and Instagram).
- Please note that if an applicant plans to cancel an interview, this should be communicated
to the program as early as possible.
Does Augusta University OBGYN residency program accept thank you notes?
- Thank you notes are up to the applicants but are not expected by our program and will
not impact their ranking.
Does Augusta University OBGYN residency program accept post-interview communication
from, or on the behalf of, applicants?
- Yes, from applicants only, but we do not anticipate it will contribute to our rank
selection process and plan to rely on interviews. Communication should relate to questions
about the program that need clarified and not about rank selection.
Should an applicant expect to hear from Augusta University OBGYN residency program
after interview day?
- Yes, possibly, however, we only communicate with interviewed applicants regarding
any updates or new items for their consideration.
Does Augusta University OBGYN residency program allow in-person visits?
- We recognize that in-person second look visits may be important to applicants since
they allow those who are considering a program to experience the hospitals and other
locations where they would train, the residents they would train with, and the city
where they would live. We recognize this is an important decision, and as we thought
about whether to have an in-person second look event this year, we concluded that
we did not want to disadvantage applicants by not offering the opportunity to come
for an in-person second look since it may be hard for some to get a feel for these
things from a distance.
At the same time, we recognize that not all applicants want or need to visit programs,
even when they are interested, and not all applicants have the means or the opportunity
to do so.
We want to assure you that whether you visit in person or not will have absolutely
no bearing on our feelings about you as an applicant or on your position on our rank
order list. Our rank order list will be developed and submitted based on the characteristics
and qualities we learn from your application and your interview. Only after this list
is submitted on FEBRUARY 17, 2023 will we allow applicants to come for an in person visit. Please note that our list
will not be changeable once submitted. We will not infer any special interest if you
visit our program in person nor will we infer any less interest if you do not. You
may arrange your visit with our program coordinator or residency recruitment chair
after February 17, 2023 if desired.
Wishing all of you a constructive Match season.