Data Governance Structure

Roles + Responsibilities

The University System of Georgia's Business Procedures Manual, in section 12.2, outlines Augusta University's requirement to appoint individuals and define the roles and responsibilities within our data governance structure. The structure will outline the accountabilities for the data assets of Augusta University to ensure compliance and proper handling. 

Definitions

Domain: a domain is the broadest level of data category in the data governance structure; it is overseen by the Executive Data Trustee

Subject Area: a subject area is the second broadest level of data category in the data governance structure; it is overseen by the Data Trustee

Functional Area: a functional area is the most specific level of data category in the data governance structure; it is overseen by the Data Steward

Principal Data Steward: Principal Data Stewards (indicated below in bold) are the Data Stewards responsible for overseeing the largest and/or most sensitive datasets and who have significant external reporting responsibilities

Data Owner

The Data Owner has ultimate responsibility submission of organizational data to the USO and for the accountability of Executive Data Trustees. 

Name	Title
Russell Keen	President

Executive Data Trustee

• Have overall oversight for the accuracy and timeliness of submission of data in their domains to the USO
• Communicate unresolved issues regarding data quality, security, privacy, and compliance for data in their domain
• Have ultimate accountability to the Data Owner for the data in their domains

Domain	Name	Title
Academic Affairs + Colleges	Maggy Tomova	Provost and EVP, Academic Affairs
Enrollment + Student Affairs	Susan Davies	EVP, Enrollment + Student Affairs
External Relations	Susan Davis (Interim)	EVP, Strategic Effectiveness, Chief of Staff
Finance + Administration	Yvonne Turner	EVP, Finance + Administration, Chief Business Officer
Institutional	Russel Keen	President
Philanthropy + Alumni	Jeff Snow	EVP, Philanthropy, Alumni, + Engagement
Research	David Hess (Interim)	Interim EVP, Research + Innovation
Strategic Partnerships	Tina Baggott (Interim)	EVP, Strategic Partnerships + Economic Development

Data Trustee

• Accountable for the oversight of Data Stewards
• Accountable for the security, privacy, data definitions, data quality for their data subject areas
• Ensure compliance with the data governance policies and standards within their subject areas, serving as subject area specialists
• Ensure that institutional data resources are used in ways consistent with the mission of AU
• Communicate issues and updates in their subject areas to the Executive Data Trustees

Domain	Subject Area	Name	Title
Academic Affairs + Colleges	Instruction + Faculty Data	Zach Kelehear	Vice Provost, Instruction + Innovation
	Library Data	Brad Warren	Dean of Libraries
	Institutional Effectiveness Data	Mickey Williford	Vice President, Institutional Effectiveness
	DCG Data	Nancy Young	Dean, Dental College of Georgia
	College of Allied Health Sciences Data	Lester Pretlow	Dean, School of Public Health
	College of Nursing	Beth NeSmith	Dean, College of Education + Human Development
	School of Public Health	Teresa Waters	Dean, Medical College of Georgia
	College of Education and Human Development	Judi Wilson	Dean, College of Education + Human Development
	MCG Data	David Hess	Dean, Medical College of Georgia
Enrollment + Student Affairs	Student Data	Amy Smith (Acting)	Acting EVP, Enrollment + Student Affairs
External Relations	Marketing + Communications Data	Jennifer Scott (Interim)	Interim VP, Communications + Marketing
Finance + Administration	Auxiliary Services Data	Kerri Wilson	AVP, Financial Planning + Analysis
	Facilities Data	Ron Booth	VP, Facilities
	Financial Data	Corrina Warner	VP, Finance
	Human Resources Data	Rebecca Carroll	VP, Human Resources; Chief HR Officer
	Information Technology	Michael Casdorph	Vice President, IT; CIO
	Public Safety Data	James Lyon	AVP, Public Safety; Chief of Police
Institutional	ACERM	Anthony Hightower (Interim)	Interim VP, ACERM
	Legal	Chris Melcher	General Counsel
Philanthropy + Alumni	Foundations Finance Data	Stephen Wertz	VP, University Foundations
	Philanthropy Data + Alumni Data	Jill Mobley	AVP, Philanthropy Operations
Research	Research Administration Data	Chris McKinney (Interim)	Interim AVP, Sponsored Program Administration
Strategic Partnerships	Community Service + Engagement Data	Tina Baggott	AVP, Volunteer Services + Community Engagement

Data Steward 

• Responsible for all the data within their functional area
• Should have job responsibilities including external reporting, compliance, and/or accreditation
• Classify, define, authorize access, and ensure standards are met related to data elements and systems in their functional area
• Recommend policies and establish procedures and guidelines concerning the accuracy, privacy, and integrity of the data for which they are responsible
• Interpret and implement federal, state, and Augusta University policies, standards, and guidelines
• Held accountable by Trustees
  
• Principal Data Stewards are those data stewards who are responsible for the largest, most sensitive data sets on campus. They are indicated in bold below. 

Subject Area	Functional Area	Name	Title
Audit, Compliance, Ethics, + Risk Management	Audit Data	Scott Stevenson	Asst. VP, Chief Audit Officer
	Environmental Health Services Data	Philip Young	AVP, Environmental Health Services
	Ethics, Compliance, + Risk Management Data	Angelica Walden	Asst. VP, Ethics and Compliance
Auxiliary Services Data	Bookstore Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
	Dining Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
	Parking Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
Communications + Marketing Data	Brand Communications Data	Katie Hennig	AVP, Brand Communications
	Marketing Data	Taylor Lamb	Director of Marketing and Creative Services
Community Service + Engagement Data	Community Service + Engagement Data	Vanessa White	Director, Volunteer Programs and Operations
DCG Data	DCG Academic Affairs Data	Susi Hamilton	Director, Assessment and Compliance, Academic Affairs (DCG)
	DCG Admissions Data	Stephanie Perry	Director, Admissions (DCG)
	DCG Patient Data	Alan Furness	Associate Dean, Academic Administration (DCG)
Facilities Data	Facilities Operations Data	Daryl Bullock	Director for Facilities Operations
	Research Facilities Data	Barbara Manley-Smith	Director, Research Facilities
	Space Management Data	Sharon Bradish	Facilities Space Manager
Financial Data	Budget Data	Janice Chancey	Assistant Controller
	Financials Data	Janice Chancey	Assistant Controller
	Bursar Data	Kara Sanders	Bursar
Foundations Financial Data	Foundation Financial Data	Jodi Collins	AVP, Foundations; CFO of Funds
Human Resources Data	Employee Record Data	Sharri Peck	Asst. VP, HR Services
	International Services Data	LD Newman	AVP, International Initiatives
Information Technology Data	Customer Experience Data	Cathleen Caldwell	Asst. VP, IT Customer Experience
	Enterprise Applications Data	Ed Townsend	AVP, IT; Deputy CIO
	IT Operations Data	Nakita Johnson	Asst. VP, IT Strategic Planning and Operations
Institutional Effectiveness Data	Academic Planning Data	Ashley Strong-Green	Director, Academic Planning and Assessment
	Accreditation Data	Mickey Williford	VP, Institutional Effectiveness
	Reporting + Analytics	Holly Goodson	AVP, Institutional Research; CDO
Instruction + Faculty Data	Curriculum + Course Data	Heather Metress	Registrar; Chief FERPA Officer
	Faculty Record Data	Karen Head	Associate Provost, Faculty Affairs
	Learning Management Data	Doug Blackburn	AVP, Instruction Services
	Simulation Data	AJ Kleinheksel	Director, SPEAR
Legal Data	Legal	Beverly Lyman	Senior Associate General Counsel
Library Data	Collection + Patron Data	Rod Bustos	Director, Library Technology and Systems
	Faculty Research Data	Elizabeth Hunt	Director, Collections and Research Strategy
MCG Data	MCG Academic Affairs Data	Andria Thomas	Senior Associate Dean, MCG Academic Affairs (Curriculum)
MCG Data	MCG Admissions Data	Macy Rice	Director, Admissions and Recruitment Operations (MCG)
Philanthropy Data	Alumni Data	Michael Dotson	Senior Director, Information and Data Systems
	Fundraising Data	Michael Dotson	Senior Director, Information and Data Systems
Public Safety Data	CEPaR Data	Joe Webber	Director, CEPaR
	Police Data	James Lyon	Police Captain
Research Administration Data	Animal Data	Tim Wilson	Information Analyst II
	Clinical Trials Data	Rebecca Lambert	Research System Administrator
	DSPA Contracts Data	Michael Carr	Director, Contracts
	DSPA Operations Data	Brittany Jones	Director, DSPA Operations
	IRB Data	Tiffany Coleman	Director, Human Research Protection
	Post Award Data	Cheyanna Mitchell	Director, Post Award Services
	Pre-Award Data	Ginny Villegas	Director, Pre-Award Services
	Research Admin Data	Christine Nelson	AVP, Research Operations
Student Data	Athletics Data	Christine Whetsel	Associate Athletic Director, Admin + Compliance
	Financial Aid Data	Kyle Parsons	Director, Financial Aid + Scholarships
	Graduate Admissions Data	Julie Swearingen (Interim)	Interim AVP for Enrollment Management
	International Services Data	LD Newman	AVP, International Initiatives
	Military Data	Stefane Raulerson	Director, Military and Veteran's Services
	Student Affairs Data	Scott Wallace	AVP and Dean of Students
	Student Affairs Facilities Data	Jeffery Keenan	AVP, Student Affairs Facilities
	Student Compliance + Conduct Data	Simone Hicks	Associate Dean of Students
	Student Health Data	Shelli Larkin	Director, Student Health Services
	Student Housing Data	Ariel Leary	Director, Housing and Residence Life
	Student Life + Engagement	Garrett Green	AVP, Access, Success, and Belonging
	Student Record Data	Heather Metress	Registrar; Chief FERPA Officer
	Student Success Data	Stanley Singleton	AVP, Student Success
	Study Abroad Data	Rachel Morris	Director, Study Abroad
	Testing and Disability Services Data	Rebecca Berger	Director, Testing and Disability Services
	Undergraduate Admissions Data	Taylor Drennen (Interim)	Associate Director, Admissions Operations