Independent Student Travel

Independent Student Travel (IST) is a broad term for any student/resident seeking an opportunity to participate in an international experience that is not one of our faculty-led programs.

IST students must register with us as early as 3 months before departure, so plan ahead. In order for the student’s travel and work abroad to be approved, all additional required forms and information must be completed before the student travels.

We've compiled links to explore programs, explanations of special circumstances, and a list of what every IST student must submit to the Study Abroad Office.

Contact Us

Study Abroad Office

Summerville Campus

Allgood Hall

AH E134

706-729-2306

706-729-2922

studyabroad@augusta.edu

Apply Now

Find a Program

External Programs

Medicine: Global Health Opportunities

Dental Medicine and Physical Therapy

Registration Process

All independent student travelers will need to complete their online registration using our Terra Dotta portal.

Please begin this process no later than 3 months before your departure. Please complete the registration no later than 1 month before departure, as we know that some itinerary items may be unknown at three months prior. Everything is explained in further detail within the registration process. Please contact us if you have any questions.

Information you will need to start the registration process

Student contact information
Program information
In-country contacts

Flights
Lodging
Travel insurance
Passport picture

Emergency contacts
Participation Agreement & Waiver
Medical Profile (in case of an emergency)
Pre-Travel Risk Assessment via Qualtrics

Smart Traveler Enrollment Program

Travel Resources

Read the Department of State's information on the location you will be traveling.

CDC Traveler's Health

Read CDC Traveler's Health information for travel notices, advice and resources.

Pre-Travel Risk Assessment

Please complete the IST Pre-Travel Risk Assessment at least 1 month before your intended departure. This is used by the SAO and Emergency Response Team as part of the IST Petition process when determining if AU-sponsored travel is possible to countries with a level 3 or 4 advisory.

Important Information

Traveling abroad, but not for credit

Individuals who are traveling abroad (to any location with any program) but not receiving course/clinical credit should complete IST Paperwork Process.

If you are considering traveling to a Level 3 Travel Advisory country or area, additional paperwork and approval will be required and must be completed no later than 3 months before intended departure. Please email Study Abroad as soon as possible for forms and any questions you may have.

Level 3 and 4 Travel Advisory Countries or Areas

International Travel by Undergraduate Students on Third-Party Programs, including Bilateral Exchanges

Travel to a country/area that is currently under either a U.S. Department of State Travel Advisory Level 3 or 4 for COVID-19 only or CDC COVID-19 Warning Level 3 or 4 by undergraduate students on third party programs, including Bilateral Exchanges, may only be approved after a completion of the mandatory pre-travel risk assessment process.

Third-Party Provider Programs

Students participating in a third-party provider program are required to sign a waiver in the StudyAbroad Office Portal acknowledging the risks of program participation and may participate if their provider is operating the program.

International Travel by Graduate Students

Graduate Student Travel to Countries/Areas Undera U.S. Department of State Travel Advisory Level 3 and 4 and/or a CDC Warning Level 3 or CDC COVID-19 Warning Level 3 or 4

Please check that the country/area to which you wish to travel is currently under a U.S. Department of State Travel Advisory Level 3 and 4 or a CDC Warning Level 3 or CDC COVID-19 Warning Level 3 or 4.

TRAVEL ADVISORIES

In general, graduate students are discouraged from traveling to countries/areas that are currently under either a U.S. Department of State Travel Advisory Level 3 and 4 , a CDC Warning Level 3, or CDC COVID-19 Warning Level 3 or 4. The risk of injury, detention, and death is significantly greater for many areas within these Travel Advisory Levels 3 and 4 countries/areas, and AU is not in a position to fully assess those risks or provide services in the event of emergency. Augusta University does not permit travel to Dept of State level 4 advisories (unless solely due to COVID-19) for graduate students, even with a petition submitted.

SAO recognizes that there can be compelling reasons to conduct research sanctioned by a Department and School or College, even when there is an elevated threat of risk for that location. Therefore, if a graduate student wishes to travel, the academic activity must have the support of a major professor and the department head or program director in the graduate student’s major or in the unit sponsoring the student’s travel. The petition to travel must follow the procedure described below. The burden will be on the graduate student, in conjunction with the supporting faculty member and the unit Head or Director, to identify all relevant risks and demonstrate that they will be appropriately managed.

Graduate students who are traveling to countries/areas under a U.S. Department of State Travel Advisory Level 1 and 2, but contain areas of Reconsider Travel (Level 3) or Do Not Travel (Level 4), are subject to the same petition requirements as below if they intend to travel to those areas of heightened risk.

Students who fail to complete and submit the required paperwork to the Study Abroad Office will not be recognized as an enrolled Augusta University student eligible for academic or clinical course credit or be eligible for international health insurance through CISI.

Independent Student Travelers are ineligible to participate in the Augusta University Study Abroad Office fundraisers and Undergraduate Study Abroad/Away Scholarship.

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