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  • Program Coordinator Toolkit

Program Coordinator Toolkit

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The information on this page is provided as a resource to give you access to the most current GME Policies, information, and forms, to assist you in your daily activities, and to help you to continue to be a helpful resource for your Program.

As a Program Coordinator, you play an important role in holding your residency program together, and are responsible for tasks ranging from coordinating interviews, managing schedules, submitting documentation to the GME Office, and providing support for program related activities at all levels of management. 

A key part of being a successful program coordinator is serving as a valuable resource of information for everyone in your program—faculty, staff and residents.

Resource Links

new program coordinator resources

NEW PROGRAM COORDINATOR TOOLKIT FOR SUCCESS

PROGAM COORDINATOR COMMON GME RESPONSIBILITIES

PROGRAM COORDINATOR MENTOR PROGRAM

Glossary of terms

ALPHABET SOUP FOR PROGRAM COORDINATORS

GME 

InFORMATION TO MAKE AVAILABLE TO iNTERVIEWEES

ACKNOWLEDGENT OF RECEIPT OF INFORMATION

COPY OF HOUSE OFFOCER CONTRACT CURRENTLY IN USE

ALL INSTITUTIONAL POLICIES REGARDING ELIGIBILITY FOR APPOINTMENT

TOOLKIT/ RESOURCES FOR HOUSESTAFF INTERVIEWS

 

Interviewing during COVID-19 Pandemic

GOING VIRTUAL: 2020-2021 RESDIENCY INTERVIEW SEASON

VIRTUAL INTERVIEW TIPS FOR MEDICAL SCHOOL INTERVIEWERS

HOUSESTAFF MANUAL

VIRTUAL INTERVIEWS - ACS

Housestaff Salary and BENEFITS

HOUSE OFFICER SALARIES FY 21

HOUSESTAFF BENEFITS PLAN SUMMARY FY 21

GENERAL RESIDENCY INFO

Employee Discount Program

AU EMPLOYEE DISCOUNT PROGRAM

USG DISCOUNT INFORMATION

 

GME Calendars

GMEC Meeting Schedule FF 21

GME TOWNHALL MEETINGS FY21

CHIEF RESIDENT MEETING SCHEDULE FY 21

IRCC NOON CONFERENCE SCHEDULE FY21

Dining & Meal Money

JAG CARD INFO - MANAGE YOUR ACCOUNT/CHECK BALANCE

MEAL MONEY/HOUSE STAFF DINING INFORMATION

Malpractice Insurance

CERTIFICATE OF INSURANCE FY 21

HOUSE STAFF MALPRACTICE INSURANCE FAQ FY 21

HouseStaff Leave & FMLA

FMLA POLICY

FMLA FORMS

COBRA

REPORTING WORKPLACE INJURIES

MANAGEMENT OF BLOODBORNE PATHOGENS

New HouseStaff Onboarding Forms & Checklists

HOUSE OFFICER OFFER/ACCEPTANCE LETTER TEMPLATE

DOCUMENTS REQUIRED FOR HOUSE OFFICER CONTRACT CHECKLIST

DOCUMENTS REQUIRED FOR MCG/AU TRANSFER CONTRACT CHECKLIST

NEW HOUSESTAFF CONTACT INFO FORM

OR ACCESS FORM (ADULT & CHOG)

PAGER NUMBER REQUEST FORM

SCRUB FORM

HouseStaff EHR Training

COMPUTER TRAINING CONTACTS - ELECTRONIC HEALTH RECORD

COMPUTER TRAINING SCHEDULE

Clinical Rotation Info

CLINICAL ROTATOR PACKETS

OCCUPATIONAL HEALTH PACKET FOR NON-EISENHOWER RESIDENTS

Observership Info

OBSERVERSHIP INSTRUCTIONS

Helpful Resources & Links

HOUSESTAFF WELLNESS RESOURCES 

ELECTRONIC RESIDENCY APPLICATION SERVICE (ERAS)

NATIONAL RESIDENT MATCHING PROGRAM (NRMP)

 General Teaching Sites (VA & University Hospital)

Templates- PLA & MAA

PROGRAM LETTER OF AGREEMENT TEMPLATE

PROGRAM LETTER OF AGREEMENT (VA) TEMPLATE

MASTER AFFILIATION AGREEMENT TEMPLATE

Templates (Forms & Memos)

GME APPLICATION (FOR PROGRAMS THAT DO NOT USE ERAS)

CERTIFICATE OF COMPLETION REQUEST FORM

CLINICAL EDUCATION ROTATION REQUEST TEMPLATE

MOONLIGHTING REQUEST MEMO TEMPLATE

AUTHORIZATION OF TRAINEE INTERNAL EXTRA CLINICAL DUTY REQUEST

EXTRA DUTY TIME REPORTING SHEET

HOUSESTAFF CONTRACT MODIFICATION REQUEST

INCOMING E-MAIL ADDRESS FORM

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