Augusta University offers many programs and activities serving non-student minors. These may include camps, athletic clinics, after-school activities, research activities, healthcare educational opportunities, and others, some that are sponsored by Augusta University and others that are hosted by third-party entities.
The highest concern of Augusta University is protecting the safety of our visitors. The Minors on Campus policy, aligned with Board of Regents policy and expectations, ensures a safe and healthy environment for minors participating in programs at AU.
The purpose of this website is to provide expectations, resources, and registration for programs involving minors. For additional information or questions, please contact University Ethics & Compliance at minorsoncampus@augusta.edu.
All Augusta University or AU Health System sponsored programs/events held on or off campus where non-student minors are present MUST:
For questions concerning minors on campus, contact the following:
In accordance with AU and USG policies, all program/activity staff (including volunteers) who will have contact with minors must undergo background checks.
All program/activity staff, including volunteers, who will have contact with minors must undergo training on the Minors on Campus policy, the Code of Conduct, and the responsibilities of being a mandatory reporter.
Augusta University is committed to the safety and well-being of children and the prompt reporting of suspected child abuse or neglect.
Registration should be completed as the final step of the program checklist. It will ask basic questions about the program but will also require attestations that background checks and training have been completed.
Please refer to our frequently asked questions if you are thinking about having a minors on campus event.
Minors on campus registration instructions
All Augusta University programs (on or off campus) for non-student minors, including third-party programs utilizing Augusta University facilities, must register its programs annually (beginning January 1st each calendar year) at least sixty (60) days prior to the event start date. On-going programs must re-register annually. Minors on Campus programs must receive written approval prior to registration. As part of the approval process, an audit of submitted documents for verification of Augusta University and USG policy compliance and a site visit may be performed prior to program program/event start date. A non-registered minors program is subject to cancellation without advance notice. It is important to note University Ethics & Compliance is not the approvers of any minors on campus program/event. It merely serves as the wheelhouse for program/event adherence to the Minors on Campus policy as outlined by the USG.
Programs organized by third-parties will be required to complete a facilities use agreement with Augusta University, and submit a Certificate of Insurance indicating limits meet requirements outlined in the Facilities Use Agreement.
Do I need to submit a minors on campus program registration form?
A minors program is a program or activity designed for a non-student minors organized and run by Augusta University, or organized and run by third-party entities utilizing Augusta University facilities. Some examples of minors programs include, but are not limited to:
Campus tours, private or personal events including weddings and birthday parties, and events open to the public where minors attend at the sole discretion of their parents or guardians are not considered minors programs.
Who should complete this registration form?
The program registration form should be completed by the program organizer or their designee, who has enough knowledge and information to effectively answer all elements of the registration form. If the minors program is being organized by a third party a representative of that entity must complete the form, it cannot be completed and submitted by an Augusta University facility manager or contact.
Who approves a minors on campus program/event?
The Program Administrators must complete the approval form which is submitted to the Approving Official (Dean, Vice President, Director or Department Head) for signature.
Before you submit your request
Review the Minors on Campus Policy to determine if you are able to comply with all requirements before you submit your registration. See program checklist for guideline dates.
Request space and confirm that the space reservation is held for your program pending Minors on Campus Program Registration Approval.
Prepare your program schedule to include all projected activities.
Third-party programs must provide a Certificate of Insurance (COI) in compliance with Facilities Use Agreement requirements. You can see an example of a Facilities Use Agreement along with insurance requirements.
I've never planned a camp before, where do I start?
2. Receive departmental/unit approval
Program Reminders
Contact Human Resources or Volunteer Services & Engagement for instruction for onboarding authorized adult, program staff or volunteers at HRTalentAcquistion@augusta.edu or volunteers@augusta.edu.
