Augusta University has established a centralized database to track programs and activities serving minors held on and off campus. Program Administrators are asked to answer basic questions about their program or activity and provide 24-hour contact information. Registration also requires certification of compliance with Minors on Campus policy. All programs and activities must be registered thirty (30) days in advance, whether University-sponsored or hosted by third parties in University facilities.
Program Administrators must complete and sign the registration. Augusta University Approving Official (Dean, VP, Director, or Department Head) must sign the registration to indicate the program is approved to take place. Registration is not complete until the Program Administrator receives the approval email from the Approving Official. If you need assistance completing these requirements or have questions, contact us at email@example.com or 706-721-0900.
After registration, the Program Administrator will be responsible for collecting and maintaining the documentation and records for the program/activity in accordance with record retention, per USG policy.
It is recommended that record keeping is centralized at the departmental level. Records pertaining to minors must be retained for a period of three years (3) after the Minor reaches the age of eighteen (18) and records pertaining to Program/Activity Staff must be retained for five (5) years.