Email and newsletter campaigns can be effective communications tools. The resources on this page will help you access these tools and will help your communications be recognizable as part of the Augusta University brand.
Emails sent only to augusta.edu email addresses are "internal communications." Emails sent to other than augusta.edu email addresses are "external communications."
The following organizations have access to an internal email platform called Poppulo. If you are in one of these organizations, first contact the Poppulo administrator to see if they can help you with your communication, e.g., whether they could include your information in a newsletter they already send out, send your communication for you, etc. Note: Poppulo emails can only be sent to augusta.edu addresses.
|College of Allied Health Sciences
|College of Education
|College of Nursing
|College of Science and Mathematics
|Division of Instruction and Innovation
|Georgia Cancer Center
|Hull College of Business
|Information Technology - University
|Medical College of Georgia
|Office of Academic & Faculty Affairs
|School of Computer and Cyber Sciences
|Student Affairs/Student Life
|The Dental College of Georgia
Poppulo is an internal-only email system — Emails may be sent only to augusta.edu email addresses. Poppulo is intended for large-distribution official communications to faculty, staff and/or students. Poppulo emails do not allow recipients to unsubscribe. One of the most common complaints about internal communications is, “I receive too many emails.” So, all of us who send email communications must be respectful of our colleagues’ time and workload. That means all senders must:
Ideally, organizations will combine information from various units into a single, periodic newsletter to send to its constituent audiences.
Each week there are dozens of scheduled events across the university and health system, and each one is very important to the unit or individual planning it. However, if we allowed each unit to send a blast email about their specific event to faculty, staff and/or students, all of our inboxes would soon be chaos.
Instead, for event promotion to internal audiences:
Communications and Marketing can help with basic alignment and placement issues in Poppulo; however, we cannot offer detailed graphic design nor create templates. Brand specific, as well as generic, templates are available in your Poppulo account.
You also can find helpful articles in Poppulo’s Knowledge Base.
If you are a Poppulo license holder, you can contact Poppulo Support by phone or email. Their technicians are experts in coding, etc., and can assist.
Watch the video tutorial
If you are not in one of those organizations or if they are not able to help you, consider using Outlook or Mailchimp.
Communications and Marketing has created several branded templates for use with Outlook. Note: These templates are available only for Windows operating systems. Microsoft has not yet made templates available for Mac systems.
To create a recipients list, create a Contact Group in Outlook, manually entering the email addresses you would like to send to OR submit a request to IT to ask them to create an Outlook Exchange list for you.