Student Employment

A Student Assistant is a part-time employee who is currently enrolled in at least half-time at AU with the primary goal of achieving a degree. A Student Assistant is considered a temporary employee and is not eligible for benefits. Student Assistants process in with HR prior to beginning work.

Additional Restrictions for Student Workers

Maximum Work Hours – Student Assistants are limited to 25 hours of work per week (may not exceed a total of 1,300 hours in a 12-consecutive month period) unless one of the following exceptions applies:

  • If the student is on an F-1 or J-1 VISA – the student is limited to work a maximum of 20 hours per week.
  • If the student is in a Federal Work Study (FWS) position – the student is limited to the amount awarded by Financial Aid.  For more information contact Robert McAllister at rmcallister@augusta.edu

Multiple Positions – Student Assistants may be employed in more than one student position in multiple departments on campus provided that they comply with the following:

  • Comply work hour restriction stated above;
  • Student must be paid hourly in both positions;
  • Student must clock in and out via Web Clock for both positions;
  • Both departments must agree (in writing/email) that the student is working in both positions and the new department will need to submit Smart HR Hire ePAR to hire student in additional position;

Student Hire Process 

  1. Submit PCF (Add/Change Position ePAR transaction in OneUSG Connect) to have position created/updated by HR Compensation, Classification, and Information Systems (if needed).
  2. Departments post (if required), interview and select Student.
      • To post student employment opportunities, use Augusta University Handshake via Career Services. For questions regarding your online posting, contact Career Services at 706-737-1604.
      • Once a student is selected email Robert McAllister at rmcallister@augusta.edu to request a FWS approval letter which will be provided if the student is eligible for a FWS position. Robert will fill out step one and send the FWS approval letter back to the supervisor. The selected student will fill out step 2 and the supervisor will fill out step three of the approval letter. Once all three sections are complete the form will be returned to Robert either via email or DocuSign. Once Robert signs the form it is complete and will be returned to the supervisor so they can submit the FWS approval letter as mentioned in the next section.
  3. Department will fully complete the Student Hire Request Form and email the form along with Federal Work Study Approval Letter, if applicable to HR_Student_Hires@augusta.edu. We are unable to accept hand-written Student Hire Request Forms.  The HR Student Employment Center will review/verify the request and notify the department by email if additional information is needed.  The HR Student Employment Center will send an email to the student to include:
      • Link to enter their information in the Accurate background system
      • Be prepared to receive emails from Equifax
      • Link for the student to schedule their in-processing appointment. The department will be copied on this email.
  4. Once the student has entered their background information, the HR Student Employment Center will request the USG student packet in Equifax.
      • The student will receive two emails (login information & password) from Equifax to complete the new hire packet in Equifax.
  5. Once all pre-employment steps are successfully completed by the student, the HR Student Employment Center will send the hiring paperwork to the HR Service Center for processing.
  6. Once the student has completed all on-boarding requirements, the HR Service Center Coordinator clears the student for hire and notifies department via email the earliest start date and to submit the appropriate ePAR transaction in OneUSG.
      • The student employee cannot work until this portion is complete.
      • The ePAR must be submitted within 24 hours.

  7. Once the ePAR has been submitted by the department, the HR Service Center Coordinator will hire the student in OneUSG Connect. The HR Coordinator will send welcome email to the student and email JagCard.

Student Hire Process Workshop Presentation