Evaluate Student Comments with Box


How to leave a box comment or @mention:


Replace E-mail chains with Box Comments:


Pedagogy and the Class Blog:



Comments provide a powerful way to drive discussion around content in your Box account. Use comments to request feedback from others, make notes to yourself, notify others of updates to a file, and a variety of other social interactions.

You can view comments in the Preview page of a file within the sidebar to the right, or post your own in the "Write a comment" box at the bottom. Collaborators in that folder can reply directly to a comment or add their own comments.


To communicate with a student:

  • Start your message with the@ symbol and begin typing the name of an individual that you are directing the message to
  • Select the name of the student you want to message, and then finish typing your comment
  • @-mentioning will directly email the person and populate the message in their Box account.

This message will also stay with the file or folder on which you’ve commented, giving context for others coming to work with this information.

Note: When @-mentioning, the person to whom you are directing the message must already be a collaborator in the folder.


Here’s another way you can use Box to tame the email beast and get your inbox under control: assigning tasks. Example: Instead of shooting your coworker an email asking for quick feedback on a file, consider creating a task for them to keep the whole process right in one centralized location.

This feature allows you to assign a task to yourself, and/or your Collaborators.

To create a task:

  1. In the right-handActivity sidebar of the preview window, click Add Task and select the type of task you wish to assign.
  2. InSelect Assignees, enter the name of the collaborators who you would like to have complete the task.
  3. To specify that the entire task is completed when anyone assignee completes it, check Only one assignee is required to complete this task. Otherwise, Box marks the status "Completed" or "Approved" when all assignees have completed the task.
  4. InMessage, add a brief description of your task to help the collaborators understand your task.
  5. InDue Date, optionally add the date when the task should be completed.
  6. ClickCreate to assign the task.

Note: You can only assign tasks to existing collaborators in the folder. If you would like to assign a task to a person who is not already a collaborator, you will first need to invite them to join the folder, then assign the task.

When you assign a task to a collaborator, that person automatically receives an email reminder 24 hours before the due date you assigned.

Only the creator of the task can edit or delete a task.
To edit or delete a task:

  1. In theAll Files window, click the appropriate file name.
  2. In the preview window, locate the task and click "..." to the right of the task name.
  3. To edit the task, clickModify task. To delete the task, click Delete task

If you have been assigned a task you will receive an email notification containing a link to go directly to the task. Additionally, in the title bar at the top of your Box account window, you can click the clipboard icon to see any open tasks assigned to you.

To complete the task, select the Mark as Complete, Approve, or Reject option, depending on the type of the task.

SAMPLE RUBRIC (from Mark Sample, Pedagogy and the Class Blog)

A Sample rubric


  1. Provide structure

Creating a simple yet clear and logical forum structure before class begins will make them more usable and, consequently, more conducive to sustained conversations. Consider organizing forums by unit, topic or some other sensible measure.

  1. Set clear expectations and policies in advance

You can help set the stage for civil and respectful discussions by creating clear expectations for student behavior. Establish some basic rules of forum etiquette.

  1. Remain consistently active and visible

When instructors and teaching staff participate frequently in online discussions, the quality of student participation often improves dramatically. Taking part in the conversation demonstrates how much you value it. 

  1. Respond quickly

Students often use discussion forums to pose questions or report problems, and waiting days for a response can be frustrating.

  1. Moderate with a light touch but intervene when necessary

Discussion forums constitute a vital social and intellectual community. Most of the time this community is self-regulating, but on occasion something goes wrong. Be prepared to intervene.

  1. Allow yourself to let go

Discussion forums provide students with spaces that are, in many ways, their own. Consider online discussions a flexible, open environment where you and your students can meet.