Protocol for Inviting Elected Officials

Any individuals or entities, during the course and within the scope of their responsibilities at Augusta University and/or Health System, who wish to issue invitations to the members or staff of the U.S. Executive Branch, U.S. Senate or Congress, the Georgia Governor’s office, state legislators, state boards, commissions, or committees are requested to notify the office of Government Relations and Community Affairs as soon as practicable, and, if at all possible, not less than two weeks prior to such invitation.

In addition, testimony made within the scope of an individual’s responsibilities at Augusta University and/or Health System before local, state or federal bodies or other communication on behalf of professional societies or other academic organizations to elected officials, shall be coordinated with the Office of Government Relations and Community Affairs. In this case “coordinated” simply means advance notification of at least three business days.

Most of the general public views Augusta University and Health System as one entity, even though they are not. Thus, when considering invitations to public officials, all schools, departments, institutes, student groups and other sponsoring units are required to contact the Office of Government Relations and Community Affairs. University and Health System policies on communication with government officials in no way restrict the right of any employee from communicating their personal opinions with government officials. However, when communicating personal opinions it is the responsibility of all employees not to represent their personal opinions as positions or policies of the University or Health System, unless the President/Health System CEO has specifically authorized them to do so. University and Health System employees should use neither University and/or Health System letterhead nor electronic mail sent through their employer’s mail servers to communicate their personal opinions or positions on political issues.