|Document Search in Health e-Shop|
|9.2 Purchasing PeopleSoft Guide|
|How to Quick Guide|
|What is Health e-Shop?||How do I become a Health e-Shop Requester?|
|How do I become a health e-Shop Shopper?||What is a hosted catalog in Health e-Shop?|
|Who would I contact if I have any questions regarding the functionality of Health e-Shop||How are vendors in Health e-Shop Determined?|
|Am I able to use my P-Card in the Health e-Shop Application?||Who would I call if I want training on the new Health e-Shop?|
|How is the role of Shopper/Requester determined?||What is Punch-out Catalog in Health e-Shop?|
|How will I purchase goods from vendors that are not currently in the Health e-Shop Application?||Who would I call if I want training on the new Health e-Shop?|
|How long will carts be saved?||Can we put multiple vendors in a cart?|
|How will we know if a company charges shipping or not?||Right now my IT person creates my computer orders how will that work with GA Health e-Shop?|
The Summer of 2011, a new catalog system, Health e-Shop, was made available to the entire campus in PeopleSoft. This module allows end-users to shop using Augusta University contract vendors and then pull the information in an online cart back into a PS requisition or assign the saved cart to your department requester.
When a user’s department fills out a PeopleSoft Security Request form to setup PeopleSoft Financials security roles, and they choose for the user to become a Requester, then this user will also become a Health e-Shop Requester. The PeopleSoft Financials Security Request form is located under the PeopleSoft website under the Forms menu under PS Financials Security Form. After this form has been filled out and signed, please email a copy of the form to firstname.lastname@example.org. The user will be contacted once the security has been setup.
To become a Health e-Shop Shopper, the user’s department needs to fill out a Health e-Shop Shopper Security Form. This form is located under the PeopleSoft website under the Forms menu under Health e-Shop Shopper Security Form. After this form has been filled out and signed, please email a copy of the form to email@example.com. The user will be contacted once the security has been setup.
Contact the Health e-Shop Administrator- Candyse Edwards at 706.721.2216 or firstname.lastname@example.org
Hosted catalogs are those that Augusta University has a smaller contract with and/or limited to selling a portion of their products on the contract. They are listed in the Health e-Shop in the Featured Supplier section
Vendors in Health e-Shop are current Statewide and Agency Contract vendors. More vendors will be added periodically as the need arises.
All of the vendors are able to be searched for within Health e-Shop. Preferred contracts/vendors are listed on the first page of Health e-Shop.
Information regarding vendors will be communicated in information and training sessions. There will also be a listing on the Supply Management web page under Purchasing.
New contracts will be added as Supply Management, Purchasing evaluates spending practices and negotiates better pricing with vendors. We plan on rolling out at least five new vendors within the first year of implementation.
The punch-out vendors are those that have a larger contract with Augusta University or a wider breath of products and when you click on these vendors in the Health e-Shop site, you will be transferred to the vendor's web site to create a cart. You then "checkout" on that site and can submit the cart back to PEOPLESOFT and save, submit to PEOPLESOFT for processing, or assign the cart to your department requester
Am I able to use my P-Card in the Health e-Shop Application?
P-Cards are still used for vendors not found in Health e-Shop, applicable registrations and other small value items. Check the P-Card website for a detailed listing. The Enterprise is able secured best pricing and volume discounts through the use of catalogs in Health e-Shop. Fisher for example, has agreed to drop prices dramatically (approximately 15%) for the top 600 items Augusta University buys via Health e-Shop.
Individual departments will determine the job duties/roles of their employees. When the role of Shopper or Requester is determined, you must submit a request to Janice Chancey in the Controller's office to be setup in the PeopleSoft system. Please contact her via e-mail at email@example.com.
You will purchase items from vendors that are not in the Health e-Shop via the PeopleSoft requisition system. Upon entering Section #2 (Add items and Services) you will click on Special Request to add the item details. You will complete section #3 the requisition just as you would with a purchase from the Health e-Shop Application.
90 days in the Carts tab but forever in the “history” section of Health e-Shop.
This function is not available - if attempted, a message will appear in Health e-Shop alerting you to correct the cart by deleting products until the cart contains only products from one vendor.
The administrator can update items to free shipping or list such in the banner or in an email blast to all end-users.
IT personnel from each College can be setup as a shopper with you as a requester.
If you have questions, concerns or comments, please contact us at firstname.lastname@example.org or call Candyse Edwards, 706.721.2216 or Gregory Woodlief at 706.721.2213