Request Funding- Graduate SGA


General Funding policies:

  • All funding is on a reimbursement basis, and funding requests must be submitted at least 3 business days prior to the event or travel. However, if there are any clarifications needed or potential issues with a request, submitting requests well in advance allows enough time to resolve them before the event/travel.
  • After funding has been approved by the GSGA, you have up to 10 business days to submit all paperwork to the appointed Business Specialist.
  • Requests must be made for events and travel that will be taking place in the same academic semester. Exceptions can be made for travel/events occurring in the first week of each semester.
  • You may not submit a request to be reimbursed for an event or travel after it has taken place.
  • All Student Activity Fund uses must adhere to the Business Procedures Manual of the University System of Georgia. The most up-to-date requirements can be found here.

Funding Dates and Deadlines:

  • Fall semester: Requests can be submitted for consideration from July 1st if the event/travel occurs before the first day of the Fall semester. Requests for events/travel occurring during the Fall semester should only be submitted after the first day of semester in August. Fall semester events/travel must be completed by the last day of the semester to be eligible for reimbursement.
  • Spring semester: Requests can be submitted from the first day of classes. The last day to receive funding is June 1st. All events/travel must be completed by this date to be considered for reimbursement.
  • To confirm the official first and last days of the semester, please refer to Augusta University’s academic calendar for Session 1 here.

Organization/Event Funding Policies:

  • All events must be in JagLife (presence) https://augusta.presence.io/organizations and you will need to use checkpoint to have students put the ID number in to keep a roster for your events. For questions regarding JagLife or becoming a registered student organization please contact studentorgs@augusta.edu. Events and rosters not in Jag Life will not be eligible for reimbursement.
  • Registered student organization may receive a maximum reimbursement of up to $1000 per academic year and up to $500 per semester.
  • Maximum of $10 per student for event reimbursements.
  • All events must be open to all students.
  • GSGA funds can only be used for students. They cannot be used for faculty or members of the community

Travel Funding Policies:

  • All student travel requests must be submitted individually, group/organization requests are not accepted. 
  • Student travel funding request reimbursement is as follows:
    • Up to $100 for attending
    • Up to $200 for poster presentations (must be first author)
    • Up to $300 for oral presentations (must be primary presenter)
  • Students may receive up to $600 in total travel reimbursement per semester.

 

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