Written request from Advisors/Senators to MCGAHS_ADMIN@augusta.edu28 days prior to event with 2 quotes (one must be Sodexo)
Please click here to prepare a Sodexo order (for the purpose of the quote, you do not have to submit
the order) comparable to the options of your preferred vendor
Deborah Pinion submits requests for appropriate approval and sends approval email
to Yutong
Yutong notifies requestor of approval via email cc: Loomer and Deborah Pinion
After event, Advisor or Senator submits Reimbursement & Event Forms with receipts
and sign in sheet of attendees* to Angela Scott or by email to: MCGAHS_ADMIN@augusta.edu. All receipts/invoices must be itemized and show tax included and show a Zero balance
Angela Scott submits within 5 days: Itemized receipts, Reimbursement Forms, Invoices, email approvals to Deborah Pinion
for payment
OSMA and Academic Affairs submits to AUMA payment requests/reimbursements
Events are not permitted until an approval from AUMA has been received
Yutong notifies requestor of approval via email cc: Loomer and Angela Scott
After event, Advisor or Senator submits Reimbursement & Event Forms with receipts
and sign in sheet of attendees* to Angela Scott or by email to: MCGAHS_ADMIN@augusta.edu. All receipts/invoices must be itemized and show tax included and show a Zero balance
Angela Scott submits to Deborah Pinion within 5 days: Itemized receipts, Reimbursement & Event Forms, Invoices, email approvals requesting
payment
OSMA and Academic Affairs submits to AUMA payment requests/reimbursements
Events are not permitted until an approval from AUMA has been received
*NOTE: Guests are more than welcome at MCGAHS dinners/event but please request separate
receipts.
The first receipt/invoice for dinner must include only meals for MCGAHS participants
and advisors (This is the receipt you will submit for reimbursement)
The second receipt/invoice for the non-MCGAHS affiliated dinner guests will not be
submitted and will not be reimbursed by the Academic House Systems. (Do not submit
this receipt for reimbursement)