Planning for Promotion

Begin planning for promotion at the time of your appointment to the faculty or promotion to the assistant or associate professor level. Do not wait to begin planning until you receive a letter that says you are eligible for consideration for promotion. Consider attending a Promotion and Tenure Session sponsored by the Career Development and Education Center.

At Appointment and Annually

■ Meet with your department chair or designee to determine expectations for the upcoming year: effort distribution, activities, and outcomes by which you will be judged. Be sure you know if you are expected to collect outcome data or if it will be provided to you. These meetings should occur around February (before the budget and contract renewal cycle).

■ Determine if you strive for “outstanding” or “competent” performance in education, research and other scholarly activities, and service (e.g., clinical care, administration, committee assignments). Write down your goals in each area for the next academic year and for the longer term (3-5 years). Determine the parameters by which you will assess accomplishment of them.

■ Be sure your activities will allow you to meet the expectations for promotion in an appropriate time period.

■ Develop a calendar of activities you should accomplish between now and when you will be eligible for promotion. Modify annually and as needed.

■ Begin developing your Educator's Portfolio at the time of appointment and update at least annually. Use your Portfolio as a guide for reflective development of the education component of your career. Consider attending an Educator's Portfolio session sponsored by the Career Development and Education Center.


■ Keep records of your

      1. education activities (teaching, education-related committees, curriculum development, etc.),
      2. clinical activities,
      3. committee assignments and other service to the institution.

■ Save all documents relevant to quality or impact of your teaching or clinical activities.

■ If you are in the non-tenure track, research/scholarly activity is probably not your primary activity. However, research/scholarly activity is expected of all faculty members. Look for ways you can engage in scholarship related to the activities in which you spend most of your professional time (probably clinical care or education). The document entitled, " Medical College of Georgia Promotion and Tenure Guidelines by Rank and Track" should provide helpful background.