Any member of the Augusta University community can sign up for an account to create events for the calendar. Please note that all events must be approved by the Calendar Administration team located in the Division of Communications and Marketing (DCM).
We have some helpful tips below to use while creating or modifying your events. If you don't have access to the calendar, please fill out the Get Access to University Web Tools form and someone from the Calendar Admin team will contact you shortly.
If you need any assistance getting your event listed on the university calendar, please email the Calendar Admin Team at calendar-admin@augusta.edu.
Events are the things that happen, associated with one or more dates, in which students, faculty, staff and/or the general public can attend. They appear on the calendar for visitors to see and interact with, as well as search for.
In order to create a calendar event, go to calendar.augusta.edu/login/ and sign into your account. If you do not have an account, please fill out the "Get Started" section to register for access.
After you successfully login, you will be at the Events Dashboard screen. This is where you will select "Create an Event" at the top menu bar.
This tool bar will be somewhat of a guide for you while filling out your event form. By using the Event Options tool bar you can add: categories, locations, contact information, images, attachments, and products and items for sale or registration. You can click an icon to add this type of information to your event or you can select the name in the form area.
The Event Option Tool Bar Contains the following items:
The shortest description of an event is its name. The name of your event will appear by default on all calendar views when visitors are looking for events on your site. Active Calendar requires that every event has a name and allows for up to 100 characters in this field.
The primary information area for your event. In this area you will provide all of the basic information about your event.
Basic information includes: an event summary and a full description with rich text formatting, and the schedule for your event. Once you have provided a name for your event this area also contains the URL assigned to your event. You must provide all areas of the event details section in order for the event to be approved.
This area quickly introduces your event, appearing on select calendar views. Use this space to grab the attention of persons browsing your site, to entice them to click on the event, to see the event’s full details.
Here is where you want to give a detailed description of your event. It is best to not use flyer wording/formatting in this area. Tell the visitors what your event is about in full sentences.
By default, when you select this box, the system copies the current text in the summary into a Full Description area. The full description supports formatting, like bullet points, numbered lists, and hyperlinks. The description does not show on all views of the calendar site. It only shows on the event details page, when a site visitor clicks the event name or the event details icon.
Please note, if you are copying text from word or outlook, you will have to strip the formatting. It is best to type in the space provided rather than copy the text over.
Provide information about the date and time of your event here.
In this area you can create a repeating pattern or schedule for events that occur
on more then one day. All events must include the start and end date and time. The other date and time fields are optional.
Additionally this area allows for you to denote events as All Day events, for your events that do not have a set start and end time.
Every event you create in Active Calendar has a unique URL. Your event is identified in your calendar by a unique URL appended to the web address of your calendar site and it is automatically generated after you fill in the title of your event.
Selecting the Make this event private option hides the event from the general public. The event will only be visible to persons visiting the calendar site that have a valid username and password, with appropriate rights and privileges, that are logged into the site.
Highlighting an event prominently feature events on the top of the calendar. Only calendar administrators may highlight an event. All events become part of the calendar site, and are arranged by default in ascending date-and-time order. Selecting the option to highlight the event will predominantly display the event on the top of the event list.
This area allows you to specify values to make your events easier to find when a visitor searches your calendar site. This option consists of two content areas: Categorization and Keywords.
Assign at least one category to your event. This makes them easier to find when searching and sharing. Note: If you’d like your event to be included in the Jagwire Events Weekly Email, you must assign at least one category.
Categorization supports assigning predefined category values to your events. Categories are best used for grouping similar events, such as placing all alumni events under an alumni event category, or all student events under the category, “Students”. The categories are created and maintained by the administrator of the university calendar.
Assign tags (keywords) to your events here, this makes them easier to find when searching and sharing. Keywords help users search for events, and are useful for grouping together related events that do not share the same categorization structure (see Categorization). For example, you can use the keyword "student-activities" to link together events like the Greek sorority interesting meeting, Pig Out, and ClubFest.
This is the area where you will specify where your event is occurring. We recommend selecting only the lowest-level location for your event in the tree structure, to avoid duplication and confusion for the visitor.
For example, if your location structure is Summerville Campus, Jaguar Student Activities Center, Ballroom please select the drop next to the Summerville Campus and then select Jaguar Student Activities Center as your location. In the body of the full description you will include the room information. For this example you will write: "This event will be held in the JSAC Ballroom and is open to ...."
This area should include the name of the person to contact for this event and a phone number OR email.
This area is where you will upload an image to your event to make it more enticing to a visitor of your calendar site. You can upload a maximum of 5 images, that are up to 3mb each, per event. Please note that some of the sharing functionality of Active Calendar requires that your image be at least 300 x 300 pixels large. It is recommended that you upload the highest quality images available so image quality is maintained for visitors of your calendar site.
Images can be uploaded to an event, or added to the event from the Media Library. To upload a new image to an event follow these steps:
To add an image to an event using the Media Library follow these steps:
This area also allows you to search for an image if it has been used previously. Note, any images with text and past dates on them will be removed after the event.
Attachments are allowed but they are not required like an image is. The attachments area is limited in two ways. Events can have a maximum quantity of 5 attachments that total up to 10mb per event.
Attachments can be uploaded to an event, or added to the event from the Media Library. To upload a new attachment to an event follow these steps:
To add an attachment to an event using the Media Library follow these steps
This area allows you to collect names and emails, track attendance, and create tickets to your event. Adding sale items allows you to sell other merchandise. If you are interested in adding this feature to your event and do not see the field, please contact the Calendar Admin team at calendar-admin@augusta.edu.
This area is to supplement any additional information you would like the visitor to know. This area is not required.
