This procedure defines the parameters for the utilization of institutional classroom and conference room space and the utilization of audiovisual support services for Augusta University.
Authorized users of these resources are:
Requests for audiovisual support services from community users will be evaluated on a case-by-case basis by the Manager of Instructional Systems. Use of campus facilities by community users is governed by Administrative Policy.
|ITS Classroom Scheduling||706-721-0902||CLASSROOMSCHEDULING@augusta.edu|
Use of Classrooms for Non-Academic Events
Scheduling of all general use classrooms for academic courses is the responsibility of the Office of the Vice President for Enrollment and Student Services. The scheduling of all general use classrooms and conference rooms for special events is the responsibility of Information Technology Services. Special events are defined as any event not directly associated with a specific course number or with a scheduled meeting time of an academic course. Special events cannot be scheduled in classroom facilities beyond the current semester as scheduled in Banner.
It is the responsibility of the requesting department to ensure their class or event is completed as scheduled and the room vacant prior to the next scheduled program. All rooms are reserved with the scheduled end time of ten minutes before the hour or half hour with the final ten minutes used as a transitional time for instructors, students, and technical support staff.
Requests for classroom space by outside agencies will be made to Information Technology Services and are contingent upon management approval. In general, the mission of a requesting agency must be reflective of the mission of the Augusta University. Any group approved to use Augusta University classroom space must strictly adhere to the following requirements:
Information Technology Services has multiple rooms on campus with instructional technology installed as a permanent fixture. This equipment should not be used without prior permission. Finding an empty room and conducting an ad hoc meeting or class is inappropriate and potentially disruptive to groups that may have classes or events scheduled in the room.
Requests for support that are made with less than twenty-four hours notice (excluding weekends and holidays) will be evaluated on a case-by-case basis. Short notice requests will be fit into the schedule, as workload permits, with priority given to previously scheduled classes and events.
|Type of Event||Technician Charge||Equipment Charge|
|(1) Official class sessions (with course numbers) that are scheduled through the Registrar's Office.||No||No|
|(2) Events without a course number scheduled in support of academic units, administrative units, Georgia Regents Health System or registered organizations and conducted on the main campus between the hours of 8:00 a.m. and 5:00 p.m., Monday-Friday, excluding official Augusta University holidays.||No||No|
|(3) Events without a course number scheduled in support of academic units, administrative units, Georgia Regents Health System or registered student organizations and conducted on the main campus before 8:00 AM or after 5:00 PM, Monday-Friday or anytime on weekends or official Augusta University holidays.||Yes||No|
|(6) Events scheduled in support of external organizations, societies, associations and groups, regardless of the day, time or location.||Yes||Yes|
|(7) Events that generate revenue through registration.||Yes||Yes|
|(8) Events conducted by any authorized user in a location other than the main campus.||Yes||Yes|
Any dispute regarding the appropriateness of charges will be decided by the Manager of Instructional Systems.
The removal of audiovisual equipment from classrooms, conference rooms or storage areas without the explicit written permission of Information Technology Services is strictly prohibited. Such actions will be considered vandalism or theft and reported to Augusta University's Public Safety Division accordingly.
All rooms are reserved with the scheduled end time of ten minutes before the hour; classrooms are assigned for the first fifty minutes of an hour with the final ten minutes used as a transitional time for instructors, students, and technical support staff.
|Vice President for Enrollment for Student Services||Responsible for the scheduling of all classrooms for academic courses.|
|Information Technology Services||Responsible for the scheduling of all general use classrooms for special events (i.e. administrative meetings, interviews, hearings, workshops, etc) and for the provision of audiovisual support services to both academic courses and non-academic events.|