FAQ for PACT and the Faculty Directory


FREQUENTLY ASKED QUESTIONS ABOUT PACT AND the FACULTY DIRECTORY

 


How do I log into the PACT system to change my Information? 

While there are several ways to log into the PACT system you can provide you with the following link:  https://www.digitalmeasures.com/login/augusta/faculty/authentication/authenticateShibboleth.do . Once this link has opened please click on the blue “DIGITAL MEASURES LOGIN” link in the middle of the page. After clicking on the link, please use your JagID and password to access PACT.  (This is the same user name and password you use to access other Augusta University’s enterprise systems such as Outlook, Banner, D2L; etc.) 

How do I run a CV from PACT? 

  1. On the Left hand side of the PACT screen click “Run Reports”
  2. From the drop down menu select “Vita” and it will take you to a page entitled “Run Report.”
  3. In area #2 select the dates for the CV
    1.  “Start Date” = the date you want your CV data to begin.  [Remember the vita you pull from PACT can only go back as far as the data you have put into the system]
    2. “End Date” [remember your end date can’t be a future date]
  4. In area #3 you should be sure your name is selected in the “Users Selected” field
  5. In area #4 select “Microsoft Word (.doc)” as the File format, and “Letter” as the “Page Size”
  6. Click the “Run Report” button at the top of the Run Report screen. The report usually takes less than 15 seconds to run.
  7. Once the report has run, depending on how your computer is set up, you either click the “Open” button or double click on the report icon the was downloaded to your computer. (This usually appears on the bottom of your computer screen.)
  8. Click “Enable Editing” at the top of the document page and your draft CV is ready for you to edit and put to use.

How do I change my name in the faculty directory?

The name used as your personal identifier [first and last name] in the faculty directory has been imported from the Augusta University Human Resources (HR) system. Based on Federal Rules, an employee record is established within our HR system based on the name that appears on an employee’s Social Security Card. At the current time, you can log into PACT, open your “Personal Contact Information” screen and update your preferred first name.  The Faculty Directory is updated nightly from the information that is stored within PACT.  Soon you will need to email Morgan Chavous (mchavous@augusta.edu) of our Human Resources department asking her to update the HR system with your preferred first name.  If you have questions about the personal identifier that appears in the Faculty Directory please contact HUMANRESOURCES_FACULTYSUPPORTSVCS@augusta.edu

How do I change my Personal Contact Information?  

    1. At the current time all faculty can log into PACT, open their “Personal Contact Information” screen and change their:
      1. Preferred First Name
      2. Office phone number
      3. Office Location [building code & number] ex: AD1222
      4. Personal Website address
      5. Brief Biography
      6. Teaching Interests
      7. Research Interests
    2. After the screen is locked (soon):
  1. To change your preferred first name, send an email message to Morgan Chavous (mchavous@augusta.edu) of our Human Resources department. Morgan will update the HR system with your preferred first name.
  2. To change your office phone number: Navigate directly to Softserv or find the SoftServ portal via PAWS. Enter your Augusta University User ID and Password and press enter on your computer keyboard. At the top left hand corner of the screen under the Augusta University Logo, click on "Main Menu." From the drop down menu, select "Self Service." From the second drop down menu, select "Personal Information."  From the final drop down menu, select "Phone Numbers" and the change screen will appear. Enter your new phone number in the format xxxxxxxxxx (ex: 7075551111). Click the “Save” button.
  3. To change your office address: please contact your administrative office and ask them to send the first page of the Faculty Position Description (PDF) form to Faculty Support Services or Compensation & Performance Management so that the changes can be made in the Augusta University system of record.
  4. All other changes to Personal Contact Information can be made as described above.

How do I update the picture of me that is being used in the Faculty Directory?

Please submit a request form to the Division of Communications and Marketing (DCM) to have a professional photo taken by our Augusta University Senior Photographer. The link to the request form is http://www.augusta.edu/dcm/request/.  After entering in your name and contact information on the DCM Request Form, please select “Photo” and then select “Headshot” as the type of photo that you need, and then click the “Submit” button.  Someone from DCM will contact you to schedule an appointment for your professional photo.  Once your photo is taken, DCM will send your photo to the Division of Institutional Effectiveness to be used as your photo for the Faculty Directory and to the JagCard Office so that it can be used for your ID badge.  If you have any questions concerning scheduling an appointment for your professional photo, please contact DCM via email at DCM@augusta.edu or call 706-721-7406.

How do I stop my picture from being displayed in the Faculty Directory? 

As a general rule all faculty profiles in the directory should have a professional photo actively displayed. If for some reason you feel that your photo should not be displayed you may log into PACT, open the “Personal Contact Information” screen and check the box at the BOTTOM of the screen that states “Do not include my photo in the faculty directory.” Each Friday evening the faculty photos are updated within the Faculty Directory.  At this time your faculty photo will be removed from the Faculty Directory if the “Do not include my photo” check box is selected within PACT.  You should expect someone from the university to follow-up with you about the need to exclude your photo from this directory.

How do I correct the academic title I am listed as having in the Faculty Directory? 

The faculty titles that appear in the faculty directory have been imported from the Augusta University Human Resources (HR) system.  If you believe there is an error in these records, the Division of Institutional Effectiveness (IE) would like to assist you in getting this information corrected.  Please complete the audit form and send it to DMADMIN@Augusta.edu. Once your form has been received by IE it will be forwarded to HR for investigation and correction.

How do I correct my email address as it appear in the Faculty Directory? 

    1. If you believe the User name that makes up the first part of your email address is incorrect, please contact DMADMIN@Augusta.edu.

How do I change the academic degrees that are listed under the Credentials tab of the Faculty Directory? 

The academic degrees that appear in the faculty directory have been imported from the Augusta University Human Resources (HR) system.  If you believe there is an error in these records, the Division of Institutional Effectiveness (IE) would like to assist you in getting this information corrected.  Please complete the audit form and send it to DMADMIN@Augusta.edu. Once your form has been received by IE it will be forwarded to HR for investigation and correction.

How do I change the Awards and Honors that are being listed under the Credentials tab in the Faculty Directory?

    1. The data used to populate the Awards & Honors section of the Faculty Directory are imported from the faculty members PACT profile.  To change this information: Log into the PACT system, open the “Awards and Honors” screen, and click on the award you wish to edit.  You can then change the information stored in your PACT system.  Please remember to click Save at the top of the PACT screen once you have made your changes.
    2. The faculty directory pulls the 5 most recent awards and honors you have received, but if you wish to control which honors and awards are displayed you can exclude any honor or award from the Faculty Directory by: Log into the PACT system, open the “Awards and Honors” screen, and click on the award you wish to edit. Then click the “Do not publish this to the faculty directory” box at the top of the edit page.  By excluding the awards you do not want to show you can control the awards and honors that do get posted to the directory.

How do I change the licensure and certificate information that is showing up under the Credentials tab in the Faculty Directory?

The data used to populate the Other Credentials section of the Faculty Directory has been imported from the Augusta University Human Resources (HR) system or self-entered into your PACT profile.  To change the self-entered data: Log into the PACT system, open the “Licensures and Certifications” screen, and click on the award you wish to edit.  Please remember to click Save at the top of the PACT screen once you have made your changes. You can identify self-entered data by the fact that the box for “This license/certificate has been manually entered by the faculty member” has been checked.  If this box is not checked please fill out this audit form and send it to DMADMIN@augusta.edu and the Division of Institutional Effectiveness will work with Human Resources to correct the information.

How do I change the list of publications that is showing under the Scholarship tab of the Faculty Directory?

    1. The data used to populate the scholarship section of the Faculty Directory are imported from the faculty member’s PACT profile.  To change this information: Log into the PACT system, open the “Intellectual Contributions” or “Artistic and Professional Performances and Exhibits” screen, and click on the award you wish to edit.  You can then change the information stored in your PACT system.  Please remember to click Save at the top of the PACT screen once you have made your changes.
    2. The faculty directory pulls the 5 most recent scholarly activities listed in the PACT system, but if you wish to control which activities are displayed you can exclude any publication or performance from the Faculty Directory by: Log into the PACT system, open the “Intellectual Contributions” or “Artistic and Professional Performances and Exhibits” screen, and click on the item you wish to edit. Then click the “Do not publish this to the faculty directory” box at the top of the edit page.  By excluding the items you do not want to show you can control the items that do get posted to the directory.

How do I change the items that are showing under the Service tab of the Faculty Directory?

    1. The data used to populate the service section of the Faculty Directory are imported from the faculty members PACT profile.  To change this information: Log into the PACT system, open the appropriate “Service” screen, and click on the item you wish to edit.  You can then change the information stored in your PACT system.  Please remember to click Save at the top of the PACT screen once you have made your changes.
    2. The faculty directory pulls the 5 most recent service activities listed in the PACT system, but if you wish to control which activities are displayed you can exclude any item from the Faculty Directory by: Log into the PACT system, open the appropriate “service” screen, and click on the item you wish to edit. Then click the “Do not publish this to the faculty directory” box at the top of the edit page.  By excluding the items you don’t want to show you can control the items that do get posted to the directory. Please be sure to click the Save button at the top of the “Service” screen before you exit the PACT service screen.