TimeNet General Information
The link to access TimeNet is https://timenet.gru.edu. This link can be opened in any web browser on campus. You will not be able to access TimeNet off campus. It is mandatory that log in occurs using the authorized badge readers and onsite computers. Accessing the system via a mobile device is a violation of HR and IT Security policies. Please save the above link in your favorites or on your desktop for easy access.
Your login and password for TimeNet will be your NETID and password. If you do not remember your password contact technical support at 1-4000 to have your password reset. If you would like to log in to verify your access please feel free to do so.
Tips for Go-live with TimeNet:
Do not use TimeWare if you can’t clock in on TimeNet:
If employees are having trouble clocking into TimeNet for the go live rollout, that doesn’t mean that they should clock into TimeWare instead. Employees will not be paid if they clock into TimeWare.
If you are having trouble locating your punches in the system, make sure you change the pay period view to 3/31-4/14 . When an employee accesses the Employee Menu, the system will default to the pay period 3/17-3/30. If any employee wants to see their transactions for today (3/31), then they will need to change the pay period to 3/31-4/13. See the screen shot below for more details.
University Comp Time
There has been a lot of confusion regarding where to manually enter Comp Time Balances in the system. A supervisor or editor must manually update the Comp Time Balances after they have converted OT using the CT Special Code. If the Supervisor fails to do so then their employees will not receive the proper credit for their OT hours worked. The tendency has been for the Timekeepers to attempt to enter balances using the Benefit Balance Card instead of the Benefit Balance Button. I have colored the “Benefit Balance Button” fire engine red in an attempt to help ease some of the confusion. Please see the screen shot below:
There are two other common points of confusion that we have had with Comp Time.
John Doe worked 10 hours on Monday, Tuesday, and Wednesday. He also worked 8 hours on Thursday so he has 38 hours heading into Friday. He works from 8 to 12 on Friday and then clocks out for lunch. At this point he has 42 hours, so the CT special code must be added to his out punch for lunch on Friday. This will convert the two hours of OT to Comp Time. The CT Special Code would also have to be added to his final out punch on Friday. If the code isn’t added to both out punches in this scenario then only part of the OT will be converted to Comp Time. If John was to come in and work on Saturday then the CT code would have to added to the Saturday out punch as well.
PLA - Academic - Professional Leadership Activities - Academic (cap 15 days per fiscal year): For Academic Faculty on 9/10 month contract
PLA - Fiscal - Professional Leadership Activities - Fiscal (cap 20 days per fiscal year): For Academic Faculty on 12 month contract, Administrative Faculty and Staff
If codes are not entered correctly, TimeNet will not be able to correctly calculate PLA, and will not issue the appropriate warning messages if/when the limits are reached.
Instructions on using PLA and OC codes for Augusta University can be found in the Exempt Employee Handbook.
TimeNet is the new time and attendance system for the enterprise. It replaced Timeware, a twenty year old system currently used by the Medical Center, Health Sciences campus and GCHC. Currently Medical Associates handles this manually. TimeNet replaced ADP on the Summerville campus on December 23, 2012 with our initial go live rollout.
Advantages and Benefits:
TimeNet is a major upgrade and better meets the needs of our growing enterprise. We improved efficiency by standardization of some processes, procedures and pay policies. TimeNet provides non-exempt employees with the ability to:
Supervisor TimeNet Handbook: