GL - The General Ledger module is the control center of the PeopleSoft Financials system as it integrates and reports on information from all modules. The General Ledger is used to create and maintain specific fields; such as, departments, accounts, classes, programs and projects. Other functions include creating and processing journals including external journals from Microsoft Excel, processing allocations; such as, plant suspense and grants, and depreciating assets, as well as, budgetary and general financial reporting. Budgeting functions of this module include creating and maintaining appropriation (high level) and organization budgets, budget inquiry and budget status reporting.
AP - Functions of the Accounts Payable module include processing and managing vouchers, and processing payments, including express checks, which are checks that are not initiated through the Purchasing module. This module interfaces with the Asset Management and General Ledger modules.
eProcurement - The eProcurement module is used to create, budget check, edit, approve and manage requisitions. This module also has a built in workflow feature that allows that is an approval process for a requisition to be marked approved.
AM - The Asset Management module maintains capitalized assets as well as non-capitalized inventory items. Assets may be added manually or can be fed through an interface with the Accounts Payable module. This module is used to add, adjust, transfer, and retire capitalized assets and non-capitalized inventory items. The module uses different books to track various types of items. Capitalized assets, which are assets with a cost over $5,000 are maintained in the Enterprise book and are depreciated over the useful life of the asset.
PO - The Purchasing module is used to create, approve, edit, budget check, dispatch, modify, delete, post and reconcile purchase orders for goods and services. This module is also used to maintain and update vendor information.
Expenses - The Expenses module is used to create, approve, edit, budget check, modify, delete, post and pay Travel Authorizations, Expense Reports and Reimbursements. This module will be phased-in across campus.