Go to calendar.augusta.edu/login/ to sign into your account.
Any member of the Augusta University community can sign up for an account to create events for the calendar. Please note that all events must be approved by the Calendar Administration team located in the Division of Communications and Marketing.
Use this page to create new events, or modify existing events in the calendar. Events are the things that happen, associated with one or more dates. They appear on the calendar for visitors to see and interact with, as well as search for.
Use the Event Options tool bar to add additional information to your events. By using the Event Options tool bar you can add: Categories, Locations, Contact information, Images, attachments, and Items for sale or Registration. You can click an icon to add this type of information to your event.
The Event Option Tool Bar Contains the following items:
Use the Event Options Accordions to add additional information to your events. These accordions correlate to the Event Options tool bar, allowing you to add: Categories, Locations, Contact information, Images, attachments, and Items for sale or Registration. Click an accordion to add this type of information to your event.
The shortest description of an event is its name. The name of your event will appear by default on all calendar views when visitors are looking for events on your site. Active Calendar requires that every event has a name and allows for up to 100 characters in this field.
The primary information area for your event. In this area you will provide all of the basic information about your event.
Basic information includes: an event summary with the option to add a full description
with rich text formatting, the schedule for your event, and the time zone of the event.
Once you have provided a name for your event this area also contains the URL assigned
to your event. This area also is used to determine if the event should be private
or highlighted. You must supply at least a summary and date to create an event.
The short description of the event, up to 250 characters.
Quickly introduces your event, appearing on select calendar views. Use this space
to grab the attention of persons browsing your site, to entice them to click on the
event, to see the event’s full details.
The complete description of the event, up to 100,000 characters
By default, if you select this box, the system copies the current text in the summary into a Full Description area. This area is not limited to 250 characters, so you can more fully describe your event. The full description supports formatting, like bullet points, numbered lists, and hyperlinks. Additionally, the full description area allows for HTML format. The description does not show on all views of the calendar site. It only shows on the event details page, when a site visitor clicks the event name or the event details icon.
Provide information about the date and time of your event here.
In this area you can create a repeating pattern or schedule for events that occur on more then one day, or provide the start and end date for events that only occur on a single day. Additionally this area allows for you to denote events as All Day events, for your events that do not have a set start and end time. A start date, end date, and time zone, are required. The other date and time fields are optional.
Select the time zone in which your event occurs.
Events in Active Calendar take place in a single time zone and each event requires
that a time zone is assigned to it. Your site administrator has set the default value
for the time zone for your events. In this drop down field you can select the appropriate
time zone for your event.
Every event you create in Active Calendar has a unique URL
Your event is identified in your calendar by a unique URL appended to the web address
of your calendar site. By default, the URL is http://go.activecalendar.com/yourdomain/event/event-id.
You can change the appended event-id in the URL of your event, but only valid URL
values are accepted. Also, you cannot change the domain of the URL; only the value
that appears after the last slash (shown as event-id).
Selecting the Make this event private option hides the event from the general public.
The event will only be visible to persons visiting the calendar site that have a valid
username and password, with appropriate rights and privileges, that are logged into
the site. Additionally, events that are private will not be shared to "aggregate"
Prominently feature events on the top of the calendar. Only calendar administrators may highlight an event.
All events become part of the calendar site, and are arranged by default in ascending date-and-time order. Selecting the option to highlight the event will predominantly display the event on the top of the event list.
When publishing events to the calendar this feature allows to you specify a range of dates during which the calendar event will be visible to visitors on the calendar. The following options are available:
When using this feature the following three configurations are acceptable.
Classify your events to make them easy to find.
Accessed by clicking the "Categories" image in the Event Options Toolbar this area allows you to specify values to make your events easier to find when a visitor searches your calendar site. This option consists of two content areas: Keywords and Categorization.
Assign tags to your events here. This makes them easier to find when searching and sharing.
Keywords help users search for events, and are useful for grouping together related events that do not share the same categorization structure (see Categorization). For example, you can use the keyword “Summer” to link together events like the opening of the community pool, the ice cream truck schedule, and summer play dates.
Group similar events together using Categories. This makes them easier to find when searching and sharing.
Categorization supports assigning predefined category values to your events. These
values are created and maintained by the administrator in the site settings page.
You can assign as many, few, or no categories to your event. Categories are best used for grouping similar events, such as placing all alumni events under an alumni event category, or all student life events under the category , “Student Life”.
Where does your event take place? Select, or type a location name here.
Accessed by clicking the "Locations" image in the Event Options Toolbar this area
allows you to specify locations to make your events easier to find when a visitor
searches your calendar site.
Specify where your event is occurring, you can assign one or more locations to your
event. Administrators create and maintain Locations on the Site Settings page. We
recommend selecting only the lowest-level location for your event in the tree structure,
to avoid duplication. For example, if your location structure is Bethlehem > Active
Data Exchange > Conference Room. You should select only Conference Room .
Who should be contacted with questions regarding the event?
Accessed by clicking the "Contact" image in the Event Options Toolbar this area allows
you to specify values for who to contact for your event. This information is publicly
displayed for each event.
The name of the person to contact for this event.
The phone number of the person to contact for this event. You can specify the extension
in the field below. This field is not limited to only numbers, so you could put 555-Calendars
if you choose.
The extension number of the person to contact for this event. This field is limited
to only numbers, and only allows for 5 digits.
Accessed by clicking the "Images" image in the Event Options Toolbar this area allows you to upload images to your events to make them more enticing to a visitor of your calendar site.
You can upload a maximum of 5 images, that are up to 3mb each, per event. Please note
that some of the sharing functionality of Active Calendar requires that your image
be at least 300 x 300 pixels large. It is recommended that you upload the highest
quality images available so image quality is maintained for visitors of your calendar
Images can be uploaded to an event, or added to the event from the Media Library. To upload a new image to an event follow these steps:
To add an image to an event using the Media Library follow these steps
Accessed by clicking the "Attachments" image in the Event Options Toolbar this area allows you to upload attachments to your events to include additional information or files to a visitor of your calendar site.
Attachments are limited in two ways. Events can have a maximum quantity of 5 attachments
that total up to 10mb per event. For example, you could upload 5x 2MB attachments,
3x 3.3mb attachments, or any combination that does not exceed the quantity (5) or
size (10mb) limit.
Attachments can be uploaded to an event, or added to the event from the Media Library. To upload a new attachment to an event follow these steps:
To add an attachment to an event using the Media Library follow these steps
Accessed by clicking the "Products" image in the Event Options Toolbar this area allows you to add Sale Items and registrations to your events. If you are interested in adding this feature to your event, please contact the calendar team at firstname.lastname@example.org.
Products can be used to sell tickets, merchandise, or even free registration for events.
Users can register to attend or purchase items for your events in one of two ways. Each option has its unique benefits, which are highlighted in the sections below.
To choose the manner in which users will register or purchase items for your event you must choose one of the two available options: "On the Event Details View" or "In a Separate Window"
You can configure an event to "pool" or link all products together to share quantity. For example, you may have a maximum capacity of 100 regisrations, but you can sell any number of Student Regisrations, Staff Regisration, or Guest Regisration, up to a total of 100.
Please note, only items added with a product type of "Registration" can share a maximum quantity.
You can configure registration items to use an "express checkout" with the One Click Registration feature. When enabled, the person registering for the event will bypass the confirmation page. This allows for immediate registration from the event details or dedicated registration form.
Please note, One Click Registration applies to all Items applied to an event with a product type of "Registrant". Additionally, if a user already has items in their shopping cart, one click registration will not be applied. The user will complete the normal checkout process, which includes a confirmation screen.
If you are interested in adding products or registration to your event, please contact the Calendar Team at email@example.com.
This area only appears on sites where your calendar administrator has configured additional fields of information to collect for each event. Required fields are marked with an asterisk (*) symbol. These fields can be configured by your calendar administrator to be text boxes, multiple choice drop downs, as well as radio buttons.
If you need any assistance getting your event listed on the university calendar, please call the Office of Communications & Marketing’s web team at 706-721-5929 or email the Calendar Team at firstname.lastname@example.org.