Calendar Guide

In order to create a calendar event, go to and sign into your account. If you do not have an account, please fill out the "Get Started" section to register for access. 

Calendar view

Calendar sign in screen

After you successfully login, you will be at the Events Dashboard screen. This is where you will select "Create an Event" at the top menu bar. 

Create an event


Event Options Tool Bar

Event Options bar

This tool bar will be somewhat of a guide for you while filling out your event form. By using the Event Options tool bar you can add: categories, locations, contact information, images, attachments, and products and items for sale or registration. You can click an icon to add this type of information to your event or you can select the name in the form area. 

The Event Option Tool Bar Contains the following items:

Name of Event

The shortest description of an event is its name. The name of your event will appear by default on all calendar views when visitors are looking for events on your site. Active Calendar requires that every event has a name and allows for up to 100 characters in this field. 

Event Details

full events description

The primary information area for your event. In this area you will provide all of the basic information about your event.

Basic information includes: an event summary and a full description with rich text formatting, and the schedule for your event. Once you have provided a name for your event this area also contains the URL assigned to your event. You must provide all areas of the event details section in order for the event to be approved. 


This area quickly introduces your event, appearing on select calendar views. Use this space to grab the attention of persons browsing your site, to entice them to click on the event, to see the event’s full details. 

Add a full description

Here is where you want to give a detailed description of your event. It is best to not use flyer wording/formatting in this area. Tell the visitors what your event is about in full sentences. 

By default, when you select this box, the system copies the current text in the summary into a Full Description area. The full description supports formatting, like bullet points, numbered lists, and hyperlinks. The description does not show on all views of the calendar site. It only shows on the event details page, when a site visitor clicks the event name or the event details icon. 

Please note, if you are copying text from word or outlook, you will have to strip the formatting. It is best to type in the space provided rather than copy the text over. 

When is the event?

Provide information about the date and time of your event here.

In this area you can create a repeating pattern or schedule for events that occur on more then one day. All events must include the start and end date and time. The other date and time fields are optional.

Additionally this area allows for you to denote events as All Day events, for your events that do not have a set start and end time. 

  • All Day: Select this option if the event lasts all 24 hours in the date range specified. 
  • This event repeats: Select this option to specify how often the event recurs (daily, weekly, monthly, etc.). If you select a recurrence option that requires it, an additional area opens for you to further specify the recurrence parameters.

Every event you create in Active Calendar has a unique URL. Your event is identified in your calendar by a unique URL appended to the web address of your calendar site and it is automatically generated after you fill in the title of your event. 

Making events private and highlighting them- Admin only features

Selecting the Make this event private option hides the event from the general public. The event will only be visible to persons visiting the calendar site that have a valid username and password, with appropriate rights and privileges, that are logged into the site. 

Highlighting an event prominently feature events on the top of the calendar. Only calendar administrators may highlight an event. All events become part of the calendar site, and are arranged by default in ascending date-and-time order. Selecting the option to highlight the event will predominantly display the event on the top of the event list.

  • Highlighted Events must occur within the next 30 calendar days to be displayed.
  • Highlighted Event must have an image to be displayed.
  • By default, the next 4 Highlighted events will be displayed.

Categories & Keywords

This area allows you to specify values to make your events easier to find when a visitor searches your calendar site. This option consists of two content areas: Categorization and Keywords. 

Categories and keywords

Assign at least one category to your event. This makes them easier to find when searching and sharing. Note: If you’d like your event to be included in the Jagwire Events Weekly Email, you must assign at least one category.

Categorization supports assigning predefined category values to your events. Categories are best used for grouping similar events, such as placing all alumni events under an alumni event category, or all student events under the category, “Students”. The categories are created and maintained by the administrator of the univeristy calendar. 

  • Most events added to the Event Calendar will NOT fall under the Academics category. This category is for important semester dates and deadlines pertaining to the academic school year.

Assign tags (keywords) to your events here, this makes them easier to find when searching and sharing. Keywords help users search for events, and are useful for grouping together related events that do not share the same categorization structure (see Categorization). For example, you can use the keyword "student-activites" to link together events like the Greek sorority interesting meeting, Pig Out, and ClubFest.

  • If your college/department/office has a calendar widget on your homepage, be sure to use your designated keyword to make sure your events will show up properly. You can find the full list of established keywords hereSeparate each keyword with a comma. 



This is the are where you will specify where your event is occurring. We recommend selecting only the lowest-level location for your event in the tree structure, to avoid duplication and confusion for the visitor. 

For example, if your location structure is Summerville Campus, Jaguar Student Activities Center, Ballroom please select the drop next to the Summerville Campus and then select Jaguar Student Activities Center as your location. In the body of the full description you will include the room information. For this example you will write: "This event will be held in the JSAC Ballroom and is open to ...." 


phone number and email address

This area should include the name of the person to contact for this event and a phone number OR email. 

  • For the phone number:
    • There is a field to specify the extension if you have one. This field is limited to only numbers, and only allows for 5 digits.
    • The correct way to list the phone number is the following: 706-721-9999. 
  • For the email address:
    • The email address of the person to contact for this event. Clicking on the contact email will open your default email client and allow you to compose a message to that person. 
    • Proper way to display the email is


choose file

This area is where you will upload an image to your event to make it more enticing to a visitor of your calendar site. You can upload a maximum of 5 images, that are up to 3mb each, per event. Please note that some of the sharing functionality of Active Calendar requires that your image be at least 300 x 300 pixels large. It is recommended that you upload the highest quality images available so image quality is maintained for visitors of your calendar site. 

Images can be uploaded to an event, or added to the event from the Media Library. To upload a new image to an event follow these steps:

  • Choose File....Click to open a file locator window, from which you can add one or more images to your event.

  • Upload: Click this link after selecting an image to attach to your event. Images you have chosen display below the Image box. Select the check box in an image's top left corner to designate it as “primary.” Your primary image is displayed first on your calendar page.

  • Primary Image Checkbox: Located at the top left of an uploaded image selecting this check box sets an image as the primary image. A Primary image is the image used in the default listing of events, and is more prominently featured when a site visitor clicks on your event to see the details. NOTE: Even if your event only uses one image, you must select this checkbox. It is required for at least one image per event. 

  • Alternate Text: Each image has a label of up to 100 characters that displays when moused over. It is also used by visually impaired web browser assistance applications for WCAG conformance. By default, this text is the file’s name, but in most cases you can choose a better name for it. If you keep the file name, it’s best to remove the file extension (.jpg, .gif, or .png).

  • (Delete image) Click the red X to remove that image from the event.

To add an image to an event using the Media Library follow these steps:

  • Click "Media Library"
  • A list of three folders will be displayed, select the folder you would like to search through
  • Then click the "Select" link to the left of the image you wish to use.

This area also allows you to search for an image if it has been used previously. Note, any images with text and past dates on them will be removed after the event. 



Attachments are allowed but they are not required like an image is. The attachments area is limited in two ways. Events can have a maximum quantity of 5 attachments that total up to 10mb per event. 

Attachments can be uploaded to an event, or added to the event from the Media Library. To upload a new attachment to an event follow these steps:

  • Choose file... Click to open a file locator window, from which you can add one or more Attachments to your event.

  • Upload: Click this link after selecting a file. Files you have uploaded display below the Attachment box. 

  • Display Text: Each file has a label up to 100 characters long that displays as a link. By default, this text is the file’s name, but you can change it to something better. If you do keep the file name, it’s best to remove the file's extension (.doc, .xlsx, .pdf, etc.). 

  • (Delete attachment) Click the red X to remove that image from the event.

 To add an attachment to an event using the Media Library follow these steps

  • Click "Media Library"
  • A list of files will be displayed, click the "Select" link to the left of the file name you wish to use.


Registrations and Products

This area allows you to collect names and emails, track attendance, and create tickets to your event. Adding sale items allows you to sell other merchandise. If you are interested in adding this feature to your event and do not see the field, please contact the Calendar Admin team at

registration and products

Extras- Additional Event Information 

additional info

This area is to supplement any additional information you would like the visitor to know. This area is not required.  

Don't forget to save and/or publish your event! 

save, publish, and discard